Junior Procurement and contracting Specialist

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

As part of GIZ Palestine’s Cluster for Sustainable Economic Development, the Private Sector Development Programme (PSDP) aims to strengthen the economic development in the Palestinian Territories and to improve the competitiveness and resilience of Palestinian businesses with a particular focus on SME (Small to Medium Sized enterprises). In May 2018, PSDP launched its fourth phase, building on its previous achievements, focusing on improving the competitiveness of businesses in the West Bank, East Jerusalem,
and the Gaza Strip through a comprehensive and participatory approach. In partnership and consultation with
key sector stakeholders and the Palestinian Ministry of National Economy (MoNE), GIZ supports and promotes SMEs in selected sectors and locations either by direct cooperation or intermediate organizations such as specialized NGOs and private sector organizations.

To support the Private Sector Development Programme, we are looking for a Part-time (80%)

“Junior Procurement and contracting Specialist”

Tasks and functions include but are not limited to:
Procurement of goods and services:

-Updates Programme’s assets and inventory and record them on Onsite
-Manage inventories, and is responsible for meeting GIZ rules when reporting assets to HQ and during
Internal control (IC)
-Follow up and record sold, disposed, handed over items
-Assists the line manager in other contracts management related issues
-Supports the line manager in preparing all documents required for local procurement of materials,
equipment, and goods for the program up to EUR 5000 in accordance with GIZ rules and regulations
-Supports the line manager in preparing all documents required for local procurement of materials,
goods, and equipment for amounts above EUR 5000 which are processed by GIZ country office.
Arranges for opening of tenders and participates in openings with Palestine GIZ central administration
staff
-Maintains data relevant for procurement and tenders in the procurement lists
-follows up on delivery times with suppliers and handling delays and problems that may arise before
delivery
-Checks invoices for goods, vouchers, payment instructions and report to the line manager
-Checks local and international contracts and requests, ensure that all contract requests are according
to GIZ rules and regulations, in addition to processing them through GIZ portal/ digital gateway.
-Documents and files completed requests in reference files or in DMS in line with GIZ’s filing rules
-Is involved in annual preparation for internal control and meeting GIZ’s IC rules
-Performs other duties and tasks at the requested by line manager Partner financing:
-Supports the line manager in collecting contracting documents and budget verification of local subsidies, Financing Agreements, and Grant Agreements.
-Assists in contracting and document verification of Local subsidies, Financing agreements and consultancy contracts payments
-Checks proposed budget and ensures compliance with GIZ rules and regulations.
-Advises and supports Partner organizations in preparing the documents required for Grant Agreements’, Financing agreements and Local subsidies’ financial reporting.
-Creates a well-functioning knowledge and monitoring system for the Grants, Local Subsidies concluded in the programme.
-Reviews partners financial reports, providing compliance advice, and following up on payments and reimbursement request.
-Provides full orientation to partner organizations on how to deal with Financing arrangements in accordance with GIZ rules and regulations. 
-Assists in preparing and delivering trainings to partner organizations

جميع الحقوق محفوظة لموقع جوبس.

Required qualifications, competences, and experience
-University degree in Business Administration, finance, or any related field of study.
-3-4 years professional experience in a comparable position.
-Fluent in English and Arabic. German is a plus.
-Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) 
-Strong computer skills, particularly in MS Office application (e.g., word, excel, PowerPoint)  
-Excellent communication and interpersonal skills
-Ability to work under pressure and tight deadlines, self-initiator, flexible and able to work with people of different backgrounds, service-oriented, friendly personality, well organised and motivated

Assignment: Starting ASAP, 12 months contract with possible extension.

As an equal opportunity employer, GIZ stands for inclusion and diversity and does not discriminate against applicants for employment because of their gender, disability, age, religion, or ethnic origin. GIZ offers an
attractive and challenging work environment with opportunities for personal and professional development

A complete application must be submitted in English to the following address:

[email protected]

which includes the Applicant Information Form, CV and a one-page cover letter, no later than 12 th of May 2022 at latest 16:00 PM.

Kindly state in the email subject “Junior Procurement and contracting Specialist- PSDP”. Any deficiency in the application will NOT be considered. Only short-listed candidates will be contacted.

Attachment GIZ applicant information form