Junior Procurement Officer

الوصف الوظيفي

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

In Order to support The Programme “TVET Employment Programme”, we are looking for a Full time (100%)

“Junior Procurement Officer”
For a contract period from as soon as possible until 31st December 2016 with the possibility of extension in full-time
(40 working hours a week). 

Tasks and Functions include but are not limited to:

-In accordance with GIZ regulations and possibly in consultation with Head Office, assists with local procurement of materials and equipment, invitations to tender and order processing  
-Maintains data relevant for procurement and tenders in ProSoft
-Assists with checking invoices for goods, vouchers, payment instructions and complaints  
-Assists with the safe transport of goods to destination
-Assists with processing claims for damage to goods
-Documents and files completed order transactions in reference files or in DMS in line with GIZ’s filing  rules  
-Assists the officer in processing customs declaration procedures (duty-free import of goods, entering  information in customs declaration database, producing statistics)
-Assists with checking ship consignments
-Assists with monitoring clearing of goods  
-Assists with organising and coordinating collection of goods
-Participates in the entire process of vehicle registration (initial registration and documentation of both  private and official vehicles, tax and insurance issues with project vehicles), new registrations and  insurance
-Assists in forwarding registration and insurance papers to the responsible project/programme staff  -Assists with processing accident insurance claims against local and German insurance companies, in  cooperation with GIZ Head Office
-Participates in tenders, in concluding service agreements, and in the purchase of materials and equipment,  advises the officer responsible for the contract and cooperation, and participates in entering into and  processing financial agreements
-Organises distribution of office funds and other office supplies  

Required qualifications, competences and experience  Qualifications  
-BA in business management with a focus on finance, controlling, purchasing or contract management or similar area
Professional experience
-Minimum 3 years of experience in similar occupations Other knowledge, additional competences
-Outstanding working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
-Very good English in speaking and writing, ideally a knowledge of German  
-Willingness to upskill as required by the tasks to be performed
– corresponding measures are agreed with  management 

To apply (Deadline for submission is 20.10.2015):  Please send a cover letter and CV to Mrs. Hiba Abu Sulb / E-mail