Local Administrator Assistant

POSITION TITLE
Local Administrator Assistant – Alianza por la Solidaridad (ApS).

MISSION
Support the efficiency and transparency in the management cycle of interventions at ApS Palestine offices, according to the regulations of the donors and ApS standards and tools.

GEOGRAPHICAL AND SECTORIAL INTERVENTION SECTOR
Occupied Palestinian Territories.

BASE/LOCATION
ApS office in Jerusalem (Occupied Palestinian Territories)

ORGANIGRAM
Supervised by the Finance Manager and Country Director.

COORDINATION
Coordination with all the development/humanitarian technical coordinators in the field and technical/financial team in ApS Jerusalem Office and ApS HQ. Functional Coordination with the local partners in the region.

BACKGROUND
ApS is a Spanish non-governmental organization established in Spain in 1986. ApS is a non-confessional,
progressive and independent NGO present in more than 20 countries in Latin America, Middle East and
Africa supporting the most vulnerable people through the implementation of humanitarian and development projects, education for development, awareness and promotion and spreading of Fair Trade. The Strategic Plan for 2012-2017 of ApS is organized around six strategic objectives that outline in a clear and concise manner the main thrust of ApS in the next few years: improvement of the quality of the work in development, geographic expansion and restructuring, strengthening the vision and advocacy, consolidation of the social base and improving internal cohesion and management of ApS. Each strategic goal includes specific objectives and priority actions, which are scheduled in time and assigned quantified targets. The work of the organization worldwide is structured in four strategic sectors: Democracy and peace building, women’s empowerment and equality, food security, and adaptation and mitigation of climate change. A Human Rights Based Approach is applied to all these sectors and gender, environment and strengthening of social actors are mainstreamed in all interventions.

Solidaridad Internacional needs to recruit a Local Administrator Assistant for the office in Jerusalem in order to contribute to the achievements of the interventions in the oPt.



MAIN TASKS

Finance / Administration
-Management of the accounting system of the office.
-Support the Annual Audits of the offices and of the projects.
-Responsibility of maintenance services of the internet connections, network, computers, and other IT equipment owned by ApS office.
-Payroll and salaries preparation and employees taxes.
-Coordinating and facilitating the purchase process of goods and services needed.
-Check bank accounts and reconciliations to ensure the timely control of the bank book.
-Review payment vouchers and budget allocation for the respective payment to suppliers.
-Conduct an inventory of physical assets and control them.
-Keeping track of the movement of Petty Cash.
-Prepare financial information for the Annual Statement in front of the national authorities.
-Translation of office documentation into English.

Project cycle management of Solidaridad International’s interventions
-Prepare the documentation for financial justification of projects to each donor, in collaboration with partners, according to the rules of different donors:
-Compile bank statements and transfers certifications from ApS office and partners for reporting to donors or internal reporting.
-Compile expenditure documents from ApS office and partners for reporting to donors or internal reporting.
-Review the documents and make sure they comply with different donors criteria for project financial reporting and make sure the documents match the report that the Project Coordinator has prepared and previously given to the Admin-Assistant.
-Provide the partner and Financial Manager with indications about possible deficiencies in the received documentation.
-Prepare documents for certification in the Spanish consulate.
-Receive and archive in ApS office the certified documents from the Spanish consulate.
-Prepare the report back up documents for shipment to Spain according to established model/list of annexes model of ApS.
-Prepare shipment of reports to Spain.
-Archive reports back up documents in ApS office according to established model.

Logistics
-Coordinating and arranging events and workshops for ApS and the partners.
-Issuing and renewing Visas for the staff and the partners.
-Follow up registrations renewal and updates with the different governmental ministries.
-Fill in the car log-book of the office and control the vehicles maintenance.
-Acquisition of equipment and office stationery and supplies.
-Supervise the maintenance of office equipment.

Security
-Implement and enforce safety standards and criteria for office.
-Ensure circulating security updates between staff.

Others
-Perform other Administrative duties as required by the Financial Manager or Country Director.
-Promote and maintain an organizational culture of teamwork, open and participative in the office of ApS and the partners.

REQUESTED KNOWLEDGE AND EXPERIENCE
-Financial and administrative Certified Studies.
-Management and experience in Bisan Accountancy System.
-Skills of working on PC and using other related equipment, advance use of Microsoft Excel.
-Minimum 3 years experience preferable within an NGO.
-Knowledge of Accountancy Rules.
-Fluency in English, Arabic and Hebrew.
-Spanish language is an asset.
-Time management, team building and stress management skills.
-Ability to work independently.
-Confidentiality and discretion.

لتصلك اخر برامج التشغيل والوظائف في الضفة الغربية على جوالك وبدون رسوم  ارسل حرف  ض  للرقم 37953

Part time job
Starting 20th January 2016

The applicants must send their CV no later than December 5, 2015 to:

[email protected]

specifying the title of the Job. With a motivation letter and contact details of 2 managers who can provide us with professional references from previous jobs. ApS will contact only those pre-selected who meet the requirements for an interview.

جميع الحقوق محفوظة لموقع جوبس.