Logistic Officer

MÉDICOS DEL MUNDO – SPAIN 
Needs to fill the position of a:

Logistic Officer, GAZA

Type:                        Full Time Contract

Duration of the contract:  Three months, with a possibility of extension based on performance and fund availability.

Job Location:    GAZA Strip – South and Middle Area

Deadline:           15th September 2024

Reports to:       Field Manager /Technical link Palestine Logistic Coordinator

Summary:

Médicos del Mundo-Spain (MdM-S), is an international humanitarian organization, working to make effective the Universal Right to Health. MdM is a non-profitable, non-governmental, non-political and non-confessional organization operating under the principles of humanity, neutrality, impartiality and independence.

MdM-S has been working in the oPt since 2006. Its work has been oriented to Mental Health and Psychosocial support (MHPSS), and Primary Healthcare. In the Gaza Strip, MdM-S strategy aims the improvement of mental health and wellbeing of children and adolescents. This intervention is focused on the strengthening of governmental children and adolescent’s mental health services, and community organizations working with children and adolescents through a capacity building approach. This includes training activities and materials and equipment’s provision.

SPECIFIC OBJECTIVE:

• To manage MdM Spain logistics & procurement of all programs implemented by MdM-Spain in Gaza.
• He/she will support the MdM Spain in providing logistics support and guidance to the base in Gaza. Alignment with MdM values and policies will be mandatory.

The log officer will report to the field manager and have overall supervision of the logistic coordinator, and he/she will have direct technical link with Logistic Referent in HQ.

The position is based in Gaza with Frequent Travel to Suppliers’ visits and possible exchange visits to WB.

I.    FUNCTIONS

1. Procurement

• Provide technical leadership in carrying out all procurement activities for all MdM activities and in accordance with MdM and/or donor’s rules and regulations.
• Lead the logistic team in implementing all logistical works in the base.
• Represents MdM-Spain in the logistic cluster of INGOs, and laisse with the logistic team in the other chapters or clusters in logistical matters.
• Assist the Field Manager and Technical team with preparing procurement plans for all MdM activities and ensure timely approval and execution of such plans.
• Follow up on executing and coordinating day-to-day procurement activities for acquisition of goods, services, and works, encompassing but not limited to verifying technical specifications or terms of reference, preparing letters of invitation/requests for quotations, overseeing evaluation processes, drafting evaluation reports, contracts, and minutes of contract negotiations, and ensuring all procurements are carried out in accordance with procurement regulations and the conditions of the grant and implementation agreements.
• Manage bid advertising, correspondence, bid receipt, and bid opening for all procurement processes, strictly in accordance with best procurement practices, and MdM and/or donor’s policies and procedures.
• Develop and maintain accurate supplier and agreements database.
• Provide contract administration services, including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, assisting with contract amendments, and support on transferring the selection of awarded entities during completion of works and delivery of goods.
• Monitor and report on procurement implementation status and progress of ongoing contracts execution.
• Maintain proper procurement and contract performance management files for management oversight and audit trial.
• Any other tasks as requested by the line manager.

2. Assets

• Ensures that storage, packing and management of Inventory are done according to protocols.
• Ensures there is close monitoring and regular physical inventory count of the assets in Gaza Base.

3. Equipment, means of communication and fleet of vehicles

• Supervise allocation and use of equipment.
• Ensure installation, maintenance and repairs of the equipment.
• Update the equipment list of the Gaza office base.
• Supervise the management of the fleet of vehicles: maintenance, daily planning, price fluctuations, administration (insurance, documents); with the support from Gaza driver/log.

4. Reports

• Elaborate and analyse the monthly logistics reports including inventory reports, cost of vehicles and activity report; purchase tracker, contract follow up, equipment list.
• Send the monthly follow-up report to the field manager.
• Develop monthly security briefing reports and share them with the filed manager.
• Collaborate with the Admin department on providing timely complete supporting documents for payment requests and follow up filing it accordingly.
• Liaise with Gaza Admin and Finance Manager, logistic coordinator and HQ logistic Referent.

جميع الحقوق محفوظة لموقع جوبس.

2.   Requirements

1. Academic / Professional background:

• First university degree or equivalent in relevant field of interest.
• Minimum three years of professional experience in similar position and previous experience working with INGOs.
• Very good knowledge of Gaza market and dynamics.
• Excellent reporting skills
• Readiness to commit and adhere to the values, mission and vision of MdM Spain.

2. Specific Skills

• Ability to work quickly, under pressure, and with short deadlines.
• Ability to manage emergency situations and remain calm.
• Necessity to manage priorities and to adapt them daily according to the context.
• Flexibility to adapt to changing requirements and environment.
• Cultural sensitivity and ability to work in a multi-cultural environment.
• Ability to listen and share decisions.
• Thoroughness and self-sufficiency at work.
• Teamwork and networking capacity.
• Alignment with principles and ethics of MdM
• Strict compliance with the safety protocols established for the country and MdM mission.

Language requirements:

• Excellent level of written and spoken English and Arabic.

Computer literacy:

• Microsoft Office Package (Word, Excel, PowerPoint, Outlook)

Compensation package:

Medicos del Mundo’s Salary charts will apply.

Application and Procedure

People interested in the position must send their CV with 2 references and Cover letter in English to [email protected] by 15th September 2024.

Please reference the job title as Logistic Officer/GAZA/2024 in the subject line of your Email.

Deadline: We are accepting applications on a rolling basis and will hire the first candidate that meets our requirements. 

“Medicos del Mundo stands for equal opportunities for everyone. We establish positive action measures for those who, due to functional or social diversity and/or cultural exclusion, belong to groups that are underrepresented in the positions we offer. Therefore, no candidate with a valid profile will be rejected for functional diversity or for being culturally or socially excluded due to birth, ethnicity, sex, gender or any other personal, social, or cultural condition”.

Médicos del Mundo promotes internal careers.

Please note that MDM will contact only pre-selected candidates, the position will be filled as soon as a suitable candidate is identified.

MdM Spain will contact only pre-selected candidates by email. Applications unanswered within 15 days after deadline must be considered dismissed.

We thank all candidates for their interest to MDM.