Logistics Assistant

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002. 

Action Against Hunger is recruiting for its Jerusalem office a 

Logistics Assistant 

For 6 months with a possibility of extension  

GENERAL OBJECTIVES 

The Logistics Assistant is responsible for supporting the Logistics Coordinator on all logistics activities in the Capital: procurement, fleet, storage, equipment, premises, IT Management. She/he provides when required support to other bases. 

Objective 1: Compile/ Analyze monthly report and support Coordination team and the logistics teams in other bases (10%) 

• Submit the monthly logistics report and other reports if required. 

• Participate in regular meetings and field visits with Programs Managers / Coordinators. 

• Provide temporary support to other bases’ logistics teams on procedures or ad hoc transversal projects.

• Objective 2: Implement and ensure the performance of the supply chain (45%) 

• Prepare the direct procurements in the capital office (Quotation, Suppliers’ follow-up/negotiation, delivery, payment, etc.). 

• Support the Logistics department in the other procurements when needed. 

• Purchase office supplies/stationary and organize the invoices payments to the suppliers for the direct procurement.  

• Ensure the respect of the deadlines for the direct procurements of the base. 

• Receive and process the Procurement Requests and update the Procurement Follow-Up (PFU). 

• Manage documents & goods deliveries to bases and programs. 

• Control stock management (storage conditions, reporting, expiry dates) and stock movements. 

• Collect data on the market (market surveys) and local suppliers in his/her zones and other strategic areas if required. 

• Participate in the monthly Log Forecast (treasury request). 

• Justify the cash advances with the administrative department and keep monitoring the direct purchase process.  

• Creates the files for every purchase dossier.  

• Ensure proper hard and soft copies archiving of all logistics documents (when requested) Scan the closed Purchase Dossier and upload on Microsoft Teams.  

• Translate all required documents. 

• Objective 3: Implement and ensure the performance of facilities management, equipment ICT (20%):

• Equipment: Keeping up to date the capital equipment list and inventory list, including registering new equipment/furniture and loan certificate with users.  

• Equipment: Supervising the installation, maintenance, and repair of logistical equipment. 

• Premises: Supervising an inventory and reporting on the state of repairs of premises on arrival and departure. 

• Premises: Supervising office and guesthouses services/maintenance when needed. 

• Premises: Ensuring that the AAH premises (offices, guesthouses, warehouses) are in optimal conditions (water, energy, cleaning, and maintenance) and that running costs are properly paid. 

• Premises: Checking and following up on the first aid kits, smoke detectors and extinguishers in the office, guesthouses and in AAH vehicles (inventory, expiry date follow-up, replacement etc.)  

• ICT: Following-up on communication contracts and bills, liaising with providers for plan adjustment and lines management.  

• ICT: Installing, configuring, and solving problems related to computer, printing or ICT network infrastructure.  

• ICT: Reporting and follow-up on ICT incident escalated to HQ IT department via HELP Tool.  

• ICT: Briefing users on AAH Equipment and ICT Policy. 
  
  

• Objective 4: Responsible for the fleet management (25%)

• Organizing the vehicle/movement planning.

• Ensuring proper maintenance of the AAH fleet.

• Dealing with taxi companies for all the needed movements and payment.

• Reporting and monitoring the maintenance and fuel consumption of capital vehicles in accordance with Kit Log (logbook, fuel usage etc.) and with Terramar platform.

• Performing proper follow-up of administrative tasks for the capital fleet (rental contracts, insurance, and permits).