Logistics Assistant

About Solidarités International

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

About the position

Job title: Logistics assistant

Post location: Gaza Strip, office in Deir Al-Balah

Starting date: ASAP

Contract duration: 6months renewable according funding

Job Summary:

The logistics assistant supports the Logistics Manager in implementing and supervising all logistical activities at his/her assigned base. In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents. He/she temporarily takes on the basic tasks of the team under his/her supervision in their absence.

Job Description:

Management of supplies

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of vehicle fleet

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles

Management of equipment/telecommunications

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and monitoring of IT equipment

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of supplies

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories

Human resource management

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules
• Ensure or assist with logistical training

جميع الحقوق محفوظة لموقع جوبس.

Studies: Bachelor or equivalent, in logistics or any relevant field

Experience: 2 years' experience in the sector, experience in NGO is an asset. Experience in team management appreciated.

Languages: English professional working, fluent in Arabic

Skills:

• High proficiency in computer skills, including Microsoft Office365 (Teams, Outlook, Word, Excel, PowerPoint), data backup and recovery tools, network management, mobile communications, and hardware troubleshooting
• Excellent communication and organizational abilities
• Knowledge of major humanitarian donors and donor compliance issues is preferable

 This role is offered on the basis of national terms and conditions.

Interested candidates are invited to submit their application, composed of a CV and a cover letter, preferably in English, before 19th Apr24, through Jobs.ps or to the mail address [email protected]. Please indicate the position title in the subject line of your e-mail.

 Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.

Only shortlisted candidates will be contacted for an interview.