Logistics Assistant

Main Responsibilities

Under the responsibility of the Logistics Assistant, the Logistics Assistant is implementing day-to-day logistics procedures for one or more areas of the Logistics (supply, fleet, stock, equipment, premises, IT etc…), at Field base level, according to Tdh Logistics frameworks.

Procurement Management

Performing the day-to-day procurement activities in a timely manner and following Tdh procurement handbook. The activities can include one or more of the following areas:

• Performing the day-to-day purchasing activities for Gaza activities in the respect of Tdh procurement procedure;
• Collect quotations from the selected suppliers with whom prices have been agreed;
• Performing direct purchase. Managing cash advance issued by Finance Department;
• Collecting invoices or receipts, without delay. Checking they are correctly filled and translating information written from local language into English;
• Provide all relevant information to update the PR tracker;
• Completed purchase files prior their approval by line management;
• Archived purchase files in compliance with Tdh procedures (scanning, upload sharepoint);
• Collecting goods from suppliers and delivering them to TDH office in Gaza.

Stock management

• Prepare materials and goods as per stock release approved (packaging, waybill, etc...);
• Receiving orders and deliveries. Physical count of items received. Check quantity received are matching with delivery note (or other) and with quantity ordered. Notify discrepancies to the line management.
• Updating and/or creating stock cards for all stock items immediately after reception of goods.
• Arrange and store materials in accordance with the system in force. Maintain the storage well organize and items correctly store, identified, and protected;
• Participate to physical stock counts.
• Limit the stock access to authorized personnel only.
• Make sure doors and other exits are secured outside store operating hours. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins, or theft in the warehouse
• Perform regular cleaning of the storage facilities
• With the support of the Logistic and Security Officer acts as liaison / focal point with LogCluster / WFP warehouses focal points.

Equipment management

• Labelling of the equipment as per Tdh procedures;
• Preparing staff’s personnal equipment sheet;
• Provide to line management information needed for update of the equipment list (equipment’ s user/ location/ status);
• Participate to equipment physical inventories;
• Inform line management in case of damage, loss, or theft of equipments.

Fleet management / transportation

• Per request support the Logistic and Security Officer in ensuring Tdh’s fleet management procedures are in place and followed (movement plan, fuel/logbook, planning, fuel, and maintenance trackers, etc…);
• Per request and as backup support the Logistic and Security Officer in consolidating vehicle movement plan
• Support the Logistic and Security Officer in keeping updated all trackers related to operative and running costs (mileage, fuel consumption, maintenance, etc.)
• Follow up that vehicle logbooks are in place and are used correctly. 
• Follow up that maintenance schedule are respected and completed accordingly.

Infrastructures and premises management                   

• Carry out regular checks on premise’s safety (electric installation, fire hazard, guarding, security trunks, saferoom, etc.). Inform and/or take corrective measures if necessary;
• Perform small and minor repairs / maintenance (light bulb, fix door etc...);
• Follow-up consumable and need for refill (soap, water dispenser, coffee/ tea etc...);
• Installation of adequate and required equipment/furniture(fans, socket);

Reporting

• Proactively communicate the progress of the logistics tasks and any difficulties encountered to the line manager;

جميع الحقوق محفوظة لموقع جوبس.

This function requires mastery of fundamental personal, Social and Leadership (CPSL), Technical and Methodological (CTM) and Managerial and Strategic Skills (CMS) Of which particularly:

• Proactive communication and diplomacy;
• Autonomy;
• Resourcefulness and ability to adapt
• Reactivity: sense of anticipation, initiative;
• Self-control: self-control, good stress management, ability to work under pressure;
• Rigor: organization, precision, method and attention to detail and respect for deadlines;
• Ability to analyze and synthesize.
• Communicates in a clear, concise, and responsible manner;
• Builds relationships of trust with his interlocutors, behaves as a partner;
• Does what it says, respects institutional values, processes, and rules;
• Demonstrates autonomy and decision-making ability;
• Manages time and priorities, respects deadlines and is punctual;
• Demonstrates determination and proactivity;
• Demonstrates flexibility, availability and adaptability;
• Acts as a complexity reduction by translating organizational strategy into clear priorities, objectives and operational actions.
• Experience in working with team from different background, culture.
• Ability to work under pressure and in a stressful environment
• Strong organizational and time management skills
• Required qualities: organized, sense of human relations, diplomacy, communication skills
• Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context.

Interested candidates should send their resume with a motivation letter on or before Monday, 9th of December 2024 at 4:00 PM to [email protected], indicating your name, surname and the job title (Logistics Assistant) in the subject line of your e-mail application.

Incomplete applications or applications received after the deadline will be disregarded.

Please note that while Tdh values every application, the recruitment process may be concluded ahead of schedule should Tdh identify a candidate who meets all the requirements. Tdh encourages interested applicants to submit their applications promptly.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.

Tdh recruits qualified individuals without distinction ethnic background or Gender.

We thank all candidates for their interest to Tdh.