الوصف الوظيفي

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting for its Jerusalem office a

Logistics Assistant

For 8 months with a possibility of extension

GENERAL OBJECTIVES

The Logistics Assistant is responsible for supporting the Logistics Coordinator on all logistics activities in the Capital: procurement, fleet, storage, equipment, premises, IT Management. She/he provides when required support to other bases.

KEY ACTIVITIES

Objective 1: Compile/ Analyze monthly report and support Coordination team and the logistics teams in other bases (10%)

Submit the monthly logistics report and other reports if required.
Participate in regular meetings and field visits with Programs Managers / Coordinators.
Provide temporary support to other bases’ logistics teams on procedures or ad hoc transversal projects.

Objective 2: Implement and ensure the performance of the supply chain (45%)

Prepare the direct procurements in the capital office (Quotation, Suppliers’ follow-up/negotiation, delivery, payment, etc.).
Support the Logistics department in the other procurements when needed.
Purchase office supplies/stationary and organize the invoices payments to the suppliers for the direct procurement.
Ensure the respect of the deadlines for the direct procurements of the base.

Receive and process the Procurement Requests and update the Procurement Follow-Up (PFU).
Manage documents & goods deliveries to bases and programs.
Control stock management (storage conditions, reporting, expiry dates) and stock movements.
Collect data on the market (market surveys) and local suppliers in his/her zones and other strategic areas if required.
Participate in the monthly Log Forecast (treasury request).
Justify the cash advances with the administrative department and keep monitoring the direct purchase process.
Creates the files for every purchase dossier.
Ensure proper hard and soft copies archiving of all logistics documents (when requested) Scan the closed Purchase Dossier and upload on Microsoft Teams.
Translate all required documents.

Objective 3: Implement and ensure the performance of facilities management, equipment ICT (20%)

Equipment: Keeping up to date the capital equipment list and inventory list, including registering new equipment/furniture and loan certificate with users.
Equipment: Supervising the installation, maintenance, and repair of logistical equipment.
Premises: Supervising an inventory and reporting on the state of repairs of premises on arrival and departure.
Premises: Supervising office and guesthouses services/maintenance when needed.
Premises: Ensuring that the AAH premises (offices, guesthouses, warehouses) are in optimal conditions (water, energy, cleaning, and maintenance) and that running costs are properly paid.
Premises: Checking and following up on the first aid kits, smoke detectors and extinguishers in the office, guesthouses and in AAH vehicles (inventory, expiry date follow-up, replacement etc.)
ICT: Following-up on communication contracts and bills, liaising with providers for plan adjustment and lines management.
ICT: Installing, configuring, and solving problems related to computer, printing or ICT network infrastructure.
ICT: Reporting and follow-up on ICT incident escalated to HQ IT department via HELP Tool.
ICT: Briefing users on AAH Equipment and ICT Policy.

Objective 4: Responsible for the fleet management (25%)

Organizing the vehicle/movement planning. 
Ensuring proper maintenance of the AAH fleet. 
Dealing with taxi companies for all the needed movements and payment. 
Reporting and monitoring the maintenance and fuel consumption of capital vehicles in accordance with Kit Log (logbook, fuel usage etc.) and with Terramar platform. 
Performing proper follow-up of administrative tasks for the capital fleet (rental contracts, insurance, and permits).

متطلبات الوظيفة

Jerusalem ID holder and living in Jerusalem City to be able to attend Office regularly.
Bachelor’s degree in humanitarian logistics or procurement or bachelor’s degree in computer science, management information system, information technology or related field. 
Procurement and Supply Chain management, fleet management, Asset Management, ICT, networking.
1-year minimum experience working on projects at humanitarian aid organizations and/or international donors or private sector. 
Knowledge in humanitarian or emergency response is a plus. 
Knowledge of major humanitarian donors and donor compliance issues is a plus. 
Arabic & English: Very good level in reading, writing, and speaking. 
Hebrew: Good level will be an asset. 
Proven experience in Office 365, corporative email application, network management and connectivity. Power BI knowledge is an asset.
Mobility between bases if required (West Bank, Gaza). No international travel required. 
Valid driving license.