Hebron - LOGISTICS ASSISTANT/DRIVER

Country: Palestine

Base: Hebron office, with frequent field visits in WestBank

Reports to: Procurement and Logistics Officer in Ramallah

In Coordination with: Procurement Officer, Area Manager

Job Description:

WeWorld-GVC (WW-GVC) is an independent Italian organization emerged from the union between GVC NGO (constituted in Bologna in 1971) and WeWorld (founded in Milan in 1999), with the aim of   increasing.The impact of Development Cooperation and Humanitarian Aid projects in 29 countries, including Italy.

Tasks and Responsibilities:

Fleet Management 

• Responsible for driving staff according to movement plan;

• Responsible for checking the technical conditions of the vehicle on a daily basis (state of the tires, oil, fuel, brakes, etc.);
• Ensures the security of passengers in the vehicle, drives carefully, obeys the speed limits and traffic rules in the country in order to avoid accidents;
• Ensures that the vehicle is always in good condition;
• Supports the correct implementation of the WeWorld-GVC Driving Guidelines, ensuring that all tools/ safety equipment are available and documents are correctly produced and collected;
• Ensures that fleet rules are implemented, understood and respected by all staff in the Hebron office;
• Conducts the driving test for the new employees of the office;
• Coordinates with the Procurement Officer and Area Manager for the daily schedule and tasks;
• Coordinates in advance for the reception and return of cars and liaising with their focal points for any maintenance or reparation in collaboration with the Procurement and Logistics Officer;
• Ensures that all vehicle documents and the driver’s valid driving license are in the vehicle;
• Keeps the vehicles’ logbooks always up to date for each trip and checks if this is done for all cars, supports staff in correctly filling out the logbooks
• Complies all logbooks for the base in a weekly fleet report and sends them to the Procurement and Logistics Officer each Wednesday;
• Assures that the vehicles on the base have valid insurances;
• Ensure that all vehicles in the base are used efficiently and kept in good order at all times;
• Informs the Procurement and Logistics Officer of any incident involving the transportation of passengers or goods;
• Promptly coordinates for the movements with the other drivers and passengers involved in the movements when necessary;

Logistic Activities

• Assists in customs’ clearance of project goods;
• Supports the Procurement and Logistics Officer in organizing logistical arrangements for the organization of program events, including conferences, trainings and workshops, hotel booking and ticketing for the base;
• Assists the Procurement Officer in collecting quotations from suppliers in the area and establishing a comprehensive supplier base with market analysis carried out;
• Establish relationship with suppliers;
• Arranging and monitoring goods delivery according to PO and quality agreed, liaises with logistics on delivery planning and challenges for their respective bases/ programs;
• Ensures a proper archiving and documentation (collecting quotations, GRN, invoices etc.), payment of invoices and collection of receipts and any other request that might arise such as procurement documents, etc.
• Supports the Procurement and Logistics Officer in following up on all asset movements at the base;

Premises Management

• Supports the Procurement and Logistics Officer in managing all the logistic needs of the premises, with specific reference to the Hebron offices;
• Manage the stocks and the inventory of the premises (main office and field offices), with reference to furniture and equipment, keeping adequate documents and tracking;
• Arrange for maintenance works to the premises, when needed;

Coordination and Support

• Supports Country Representatives and Country Management Team with any urgent logistics needs;
• Collects/delivers documents in relevant institutions both in Hebron (e.g. Banks, Post Offices, Ministries, Embassies and Consulates, etc.);
• Coordinates with the Operations Unit and program team to ensure supply chain is highly functioning and efficient ;
• Provides Input for Logistics costs of the mission;

Other

• Performs any other duty as required by the Line Manager or Procurement and Logistics Manager;

جميع الحقوق محفوظة لموقع جوبس.

1. Bachelor’s Degree in Business Administration, Logistics, Supply Chain Management or a related field preferred, or equivalent combination of work experience and education. Diploma with the combination of work experience is acceptable.
2. Residence in Hebron required
3. Valid driving license with a clean driving record
4. Good knowledge in procurement guidelines and procedures is a plus
5. Excellent communication (oral and writing) skills in Arabic and English; Hebrew is a plus
6. Minimum of 1 year experience in Logistics is required
7. Minimum of 2 years experience as driver required
8. Flexibility, organizational and coordination skills.

Interested candidates should send their CV in English and Position in the email subject, to [email protected] no later than 02/04/2024