Logistics Manager

Location East Jerusalem, oPt   

Hierarchical line Country Director

Functional line Country Director

Function level 3

Last update June 2018

Purpose

The Logistics Manager (LM) is responsible for all logistics, procurement and security functions of War Child (WC) in the occupied Palestinian territory (oPt). (S)he provides technical support and guidance in the country on the development and implementation of procurement and supply plans as well as management of security in all locations of WC in the oPt.

The LM translates War Child policy into practices and processes for the supporting departments/staff. The LM follows all relevant guidelines, manuals and instructions of departments at Amsterdam Office.

The LM is located at the country office in Jerusalem with regular travel to the different field locations and occasional international travel.

Specific Job Description

War Child is a relatively small, quality-focussed international NGO specialising in child protection, mental health and psychosocial support. Due to the size and mandate of the organisation, the Logistics Manager is required to work across several result areas below, however the level of effort required on some domains (e.g. fleet, stock and asset management) is low given the size and nature of the operation.

Procurement & stock management

• Strengthen and maintain a rigorous, accountable and transparent procurement system in strict compliance with WC’s Logistics Kit, local law and donor requirements
• Directly responsible for procurement and management of supplies, vehicles, assets, stock, and ICTs
• Undertake regular market studies, set up and regularly maintain a database of local suppliers, including track records of past performance and framework agreements
• Assist in establishing and implementing procurement plans with Project Managers
• Enforce a zero-tolerance policy regarding corruption and ensure adherence to WC Code of Conduct, Child Safeguarding and Ethical Procurement Guidelines
• Ensure asset management according to WCH policy

Security management

• Act as security focal point, ensuring appropriate coordination with authorities if needed and reporting of all security incidents according to WC policy
• Attend security coordination meetings and update Country Director and Amsterdam Office on current security issues
• Ensure oPt team accesses real-time security alerts (i.e. manage RedCrow and UNDSS subscriptions)
• Regularly update the Country Security Management Plan (SMP) and SOPs for validation by the Country Director and endorsement by Amsterdam Office
• Ensure preparedness (contingency kits, first aid kits etc.) for evacuation and contingency plans in CO, and support each field office likewise
• Carry out security assessments of new WC facilities and programs
• Ensure and maintain appropriate security awareness among staff

Fleet management

• Manage car rental and transport contracts and ensure WC rental vehicles are serviced, equipped and maintained according to SMP
• Ensure proper recording on fleet management (e.g. log books) according to WCH/donor policy
• Analyze and monitor vehicle usage and rental to maximize efficiency and ensure timely program implementation
• Support staff to ensure adherence to transport and relevant safety standards in compliance with WC’s Country Security Management Plan

Logistics and travel

• Coordinate staff travel and, with the Country Director, manage work permits, visa and insurance issues
• Ensure logistical aspects of security management are maintained

Management and guidance

• Oversee contracts of ICT consultant and cleaner
• Build competencies of the support staff and partners in the country and field offices
• Conduct briefing and orientation for incoming staff or visitors on all areas of responsibility

Information, network & reporting

• Ensure WC and donor compliance rules and requirements are adhered to across LM domains of responsibility
• Assist Amsterdam and oPt teams in the preparation of external audits
• Prepare regular, timely and accurate logistics reports and document flows as needed
• Contribute to or write relevant sections of internal and external reporting, including the 4/8/12M, as well as Annual and Strategic Plan documents
• Participate in relevant internal and external country, regional and global working and information sharing groups

Education Qualifications.

• At least Bachelor’s degree from a recognized university in a logistics related field

Work Experience

• A minimum of 4 years of relevant working experience in logistics, procurement and/or security management, preferably with an (I)NGO

Competencies

• Demonstrated knowledge on logistics, procurement and security
• Advanced oral and written skills in English and Arabic, Hebrew an advantage
• Ability to work (including driving) in the West Bank including East Jerusalem
• Flexibility and hands-on mentality
• Social and communication skills
• Planning and organising skills
• Decision making skills
• Result focused and persistent to reach goals
• Team player
• Affinity with War Child mandate

Commitment to the vision and goals of War Child in oPt including adherence to the Code of Conduct and Child Safeguarding Policy is mandatory.