Logistics officer

Background
The Norwegian Refugee Council (NRC), which re-established its presence in the Occupied Palestinian Territory (oPt) in January 2009,  is mainly developing programme activities in the sectors of shelter, education, food distribution, and the provision of information, counselling and legal assistance (ICLA). The long-term objective of the programme is to contribute to improved protection and living conditions for refugees and internally displaced persons in the oPt. 
NRC requires now a Logistics officer, who will assist with all logistics tasks.
As employee of the Norwegian Refugee Council the Logistics officer is expected to represent NRC in a responsible manner and always act in accordance with NRC’s Code of Conduct.

Overall responsibility:
The Logistics Officer will assist with procurement and logistics in NRC’s office in Jerusalem. He/she will be responsible directly to the Security/Logistics Coordinator in Jerusalem.

Main Duties:
Procurement:
-Undertake procurement tasks including but not limited to gathering quotes and purchasing items in accordance with NRC rules, regulations, practices and procedures including the logistics handbook
-Receive and register all Purchase Requests (PR) in PR-tracking system
-Assist with maintenance of the procurement file with all supporting documents
-Ensure Bid Analysis is carried out when needed according to existing procedures
-Prepare Purchase Orders (PO) and assist with preparation of contracts for preferred suppliers
-Assist with preparation of Preferred suppliers contracts
-Liaise with existing suppliers

Asset and Stores management:
-Label all assets
-Ensure that inventory lists are kept timely and correctly maintained
-Keep procured items such as supplies and stationeries safe and locked at any time
-Distribute stationeries and supplies upon requests
-Ensure that transfer of equipment is documented.
 
Vehicle fleet management:
-Assist with supervision of NRC drivers and their movements
-Assist with registration of request for transportation and arrange for transport with NRC’s own vehicle or taxi company
-Ensure all taxi booking are recorded and verified versus the monthly invoice received from the taxi company
-Assist with filling out the monthly car pool report and ensure that fuel consumption averages are reasonable depending on vehicles, roads and conditions
-Assist checking that the vehicle log book is properly filled out
-Ensure NRC vehicles are kept in good working condition and the vehicle maintenance information is updated
-Verify all fuel invoices from preferred fuel suppliers

Information Technology:
-Assist with updating of all computers and ensure they have updated version of antivirus and no illegal software is installed
-Liaise with preferred IT service providers
-Help and encourage all staff to carry out backup of personal computers
-Assist with keeping NRC Filing Tree operating and backed up on weekly basis
-Assist with updating of NRC Contact list

SKILLS AND QUALIFICATIONS REQUIRED
-Minimum 3 years of experience as Logistics.
-Preferable to have experience working in a logistics office.
-Service minded and a pleasant personality.
-Be able to work outside normal working hours.
-Excellent command of English, Arabic and preferably Hebrew written and orally.
-Experience of working with non-governmental organizations is an advantage.
-Computer skills (Word, Excel).
-Valid Driver’s license.
-Jerusalem Residence ID

All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
Commencement:As soon as possible
Contract period:Open ended contract
Duty Station:Jerusalem
Salary/benefits:According to NRC’s  Salary Scale and TOE.
Covering letters and CVs in English to be submitted by email to [email protected]. 
Please ensure that you state the title of the post that you are applying for. Only short listed candidates will be contacted for interview. 

Closing date: 05/06/2012