LOGISTICS OFFICER

الوصف الوظيفي

The Logistics Officer will assist with procurement and logistics in NRCs office in Jerusalem.

Job description
1-Procurement:
-Undertake procurement tasks including but not limited to gathering quotes and purchasing items in accordance with NRC rules, regulations, practices and procedures including the logistics handbook
-Receive and register all Purchase Requests (PR) in PR-tracking system
-Assist with maintenance of the procurement file with all supporting documents
-Ensure Bid Analysis is carried out when needed according to existing procedures
-Prepare Purchase Orders (PO) and assist with preparation of contracts for preferred suppliers
-Assist with preparation of Preferred suppliers contracts
-Liaise with existing suppliers
2-Asset and Stores management:
-Label all assets
-Ensure that inventory lists are kept timely and correctly maintained
-Keep procured items such as supplies and stationeries safe and locked at any time
-Distribute stationeries and supplies upon requests
-Ensure that transfer of equipment is documented.
3-Vehicle fleet management:
-Assist with supervision of NRC drivers and their movements
-Assist with registration of request for transportation and arrange for transport with NRCs own vehicle or taxi company
-Ensure all taxi booking are recorded and verified versus the monthly invoice received from the taxi company
-Assist with filling out the monthly car pool report and ensure that fuel consumption averages are reasonable depending on vehicles, roads and conditions
-Assist checking that the vehicle log book is properly filled out
-Ensure NRC vehicles are kept in good working condition and the vehicle maintenance information is updated
-Verify all fuel invoices from preferred fuel suppliers
4-Information Technology:
-Assist with updating of all computers and ensure they have updated version of antivirus and no illegal software is installed
-Liaise with preferred IT service providers
-Help and encourage all staff to carry out backup of personal computers
-Assist with keeping NRC Filing Tree operating and backed up on weekly basis
-Assist with updating of NRC Contact list

Qualifications
-Diploma in relevant field
-Minimum 3 years of experience as Logistics.
-Preferable to have experience working in a logistics office.
-Service minded and a pleasant personality.
-Be able to work outside normal working hours.
-Excellent command of English, Arabic and preferably Hebrew written and orally.
-Experience of working with non-governmental organizations is an advantage.
-Computer skills (Word, Excel).

Personal qualities
-Applying to the NRC standards, policies and guidelines
-Flexibility and ability to adjust to changes and new requirements
-Communication with impact and respect
-Delivering working tasks in a structured and professional manner
-Meeting deadlines, including deadlines for accruals
-Prioritizing tasks

We offer
Commencement: ASAP
Contract period: 3 Months with possible extension depending on funds
Salary/benefits: According to NRCs Salary Scale and Terms of Employment

Only successful candidate will be contacted.