Logistics Officer

• Coordination of recruitment processes, follow-up of various personnel matters (contracts, attendance, wages, work accidents, vacations, conflicts ... etc).

• Develop, in coordination with the GOD, procurement guidelines and provide procurement training to all QC staff as appropriate.

• Day-to-day management of procurement processes from the concept paper level to close-out, tracking procurement budgets, and ensuring robust quality control and compliance with signed agreements.
• Prepare solicitation and tender documents for all QC projects (gathering technical documents into bid forms, contracts’ preparation, direct procurement activities, etc.) under the overall direction of the Deputy Director and in close coordination with other team members.

• Undertake the tendering, evaluation, placement and monitoring of contracts including procurement of works, procurement of goods and services.

• Assist in selection of appropriate suppliers, contractors and service providers, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and whole life costing.

• Develop and negotiate contracts with contracting companies, suppliers and service providers to achieve appropriate savings and service levels through projects/programs’ implementation.

• Coordinate contract compliance, change orders, and problem resolution in conformance with contract law, consult with legal counsel as required, and ensure that all legal contract requirements are met under the overall direction of the Deputy Director.

• Serve as an operational and technical resource to all of project procurement staff in the communication and resolution of purchasing systems issues; negotiate successful resolution to problems or concerns; educate them about processes and procedures.
• Maintain effective procurement documentation and records in compliance with QC policies and procedures.

• Establish and maintain a central register of all contracts, develop appropriate data bases for key suppliers and main contractors.

• Ensure that all procurement elements of grant activities planned and implemented meet the highest standards of cost allowability, reasonableness of cost, procurement integrity, and effective integration between grant programmatic objectives and procurement support.

• Updating the Projects/programs procurement plans periodically ensuring that Project entities are ready and timely due compliance requirements are available.

•  Assure maintenance and proper use for office assets, provide security and safety conditions in the workplace and during the operations carried out by the office.

• Provide logistical facilitation for various office operations, especially in the fields of communication, transportation, bookings, storage, and licenses.

• Performing other duties as may be assigned by direct supervisor.

• Bachelor’s degree in Finance, engineering, Business Administration or any other related field, with strong post qualification experience (minimum 4 years in managing procurement and logistics duties).
  
• Strong reporting and representation skills.
   
• Strong communication skills, with excellent written and spoken English.
   
• Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines.
   
• Demonstrated experience of team leadership and staff management.
   
• Experience of proactively identifying and addressing issues.
   
• An understanding of and commitment to QC’s mission and values.

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