Logistics Officer - Fleet Focused

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The purpose of a logistics officer (Fleet focused) is to provide the day to day implementation of the fleet function responsibility.

The following is a brief description of the role.

Generic responsibilities (max 10)

1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
2. Implement delegated fleet functions portfolio according to Plan of Action
3. Conduct and follow up daily operational fleet activities 
4. Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
5. Prepare and develop fleet reports as required by Area and Country office
6. Support in development of SOPs as requested
7. Ensure proper filing of all support documents
8. Promote and share ideas for improvement of the fleet function 
9. Perform other duties, as assigned by Line Manager

Specific responsibilities

1. Ensure the fleet is utilized and optimised accordingly in terms of safety and cost effectiveness.
2. Ensure all vehicles are equipped according to NRC safety policy.
3. Ensure monitoring the fuel status of the vehicles and keeping track of the fuel received and consumed.
4. Ensure that all vehicles are appropriately marked with NRC logos and other visibility identifiers, and that these markings are consistently maintained in good condition.
5. Follow up and reporting of any vehicle incident following NRC procedures applicable to such situation.
6. Ensure close daily coordination with Safety Security team. Focal point for dissemination of safety related information to the drivers, including before and during any field movement.
7. Manage the drivers as per HR procedures and ensure balanced workload and clear responsibilities. Monitor their performance, follow up on their leave balance, overtime along with all administrative issues.
8. Handles the supporting documents for payments of car rental, and other fleet related expenses.
9. Update and maintain effective movement plans.
10. Acts as focal point for movement requests related to Gaza Area Office, act as a link between Logistics and Safety & Security Departments
11. Ensures proper filing of fleet documents like vehicle rental contracts, driving license copies, vehicle registration copies, logbooks, facilitation letters.
12. Compiles and submits monthly carpool reports and vehicle maintenance reports

Critical Interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• NRC staff in general
• Finance department
• Safety and Security department
• NRC Visitors and Partners

Scale and scope of position

Staff:      10 to 20 drivers

Stakeholders:      NRC staff, Car rental providers, insurance companies

Budgets: n/a

Information:        Excel, Office365, Whatsapp, GPS tracking system

Legal or compliance:         n/a

جميع الحقوق محفوظة لموقع جوبس.

2.  Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional Competencies

These are skills, knowledge and experience that are important for effective performance.

Professional competencies for this position:

• At least 2 years of UN/INGO experience, working as fleet officer or within Logistics department
• Bachelor degree preferred
• Documented results related to the position's responsibilities;
• Excellent inter-personal and communication skills;
• Analytical skills and attention to detail;
• Ability to work under pressure and manage stress;
• Written and oral fluency in English and Arabic.

2. Behavioral Competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, the following are essential for this position:

• Handling insecure environments
• Planning and delivering results
• Working with people
• Analysing
• Communicating with impact and respect
• Coping with change
• Strategic thinking
• Managing resources to optimise results
• Empowering and building trust
• Initiating action and change
• Managing performance and development
• Influencing

3.  Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• Job Description
• Work and Development Plan
• Mid-term/End-of-trial Period Performance Review Template
• End-term Performance Review Template
• NRC Competency Framework

Additional Information:

Contract duration: Open End.

Working hours: 40 hours/week, Sun-Thu (5 days per week)

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Gaza (open to Gaza strip residents only)

Start Date: ASAP

What we Offer? 

You will be working in an international and diverse organization with a dynamic atmosphere.

You will receive support and opportunities to expand your skills and enhance your expertise. 

You will be working in our Office in Gaza, 

This position is Grade (05) Step (01). Salary & Benefits are based on Gaza Duty Station.

Reports to: Logistics Coordinator

Recruiter: Reham Khalaf

Contract Duration: Open End

Recruitment is being done on a rolling basis so please send in your application at the soonest opportunity, the recruitment will be closed once filled.

Internal candidates: to apply as an internal candidate, log in with your official email or click on Opportunity Marketplace.

We receive many applications for each vacant position, so only shortlisted candidates will be contacted.

Only applications received through the system will be considered. If you face any issues, please send an email to [email protected]  with a screenshot of the problem.

Unsolicited applications not related to this job advertisement will not be considered.

Responsibilities for Internal Candidates         

For more information about NRC's work in Palestine, please check:https://www.nrc.no/globalassets/pdf/fact-sheets/2024/factsheet-palestine-nrc_202405.pdf

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.