Logistics Officer – Procurement Focused

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The purpose of a logistics officer (Procurement focused) is to provide the day to day implementation of the procurement functions of Gaza Area Office

The following is a brief description of the role.

Generic responsibilities (max 10)

1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
2. Implement delegated fleet functions portfolio according to Plan of Action
3. Conduct and follow up daily procurement activities
4. Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
5. Prepare and develop logistics reports linked to procurement as required by Area and Country office
6. Support in development of SOPs as requested
7. Ensure proper filing of all procurement and supporting documents
8. Promote and share ideas for improvement of the procurement function
9. Perform other duties, as assigned by Line Manager

Specific responsibilities

• Conduct all procurement process according to NRC logistics policies, procedures and donor guidelines
• Receive requisitions and source bids & quotations for the purchases goods and services in accordance with NRC procurement regulations identification and obtaining of all resources required to ensure smooth functioning of field logistic operations.
• Issuing PO/contracts and contract amendment if necessary, and ensure monitor all PO/contract statues till delivery.
• Administer tender committees guiding them through the stages of selections and keeping minutes and records.
• Provide regular updates to requesters and other stakeholders. Regularly checking procurement plans and be aware of upcoming requests.
• Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC’s interest protected in relations to pricing, quality and timely delivery.
• Ensure all PRs raised are checked and approved on time.
• Update tracking sheets, contract and supplier records. Provide monthly reporting information for procurement.
• Conduct regular market survey to ensure that vendor data base is updated, including monitoring of supplier performance and obtain necessary documentation
• Provide support to logistics staff in terms of gap-filling and technical advice in procurement and warehouse and conduct frequent field visits.
• Ensure all logistics archived filling are according to NRC’s guideline and SSD’s SOP.
• Direct report to Logistics Coordinator for any issue related to procurement operation.
• Responsible for any other tasks assigned by line manager.

Critical Interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Programme teams
• Finance department
• Safety and Security department
• Vendors

Scale and scope of position

Stakeholders:                    NRC staff, Programme and Finance Departments, Vendors

Budgets: n/a

Information:                      Excel, Office365, Agresso, Unit 4

Legal or compliance:         Term of employment, vendors, donors, NRC anti-corruption policy, etc. 

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

جميع الحقوق محفوظة لموقع جوبس.

1. Professional Competencies

These are skills, knowledge and experience that are important for effective performance.

Professional competencies for this position:

• At least 3 years of UN/INGO experience, working in Logistics Department
• Bachelor degree preferred
• Documented results related to the position's responsibilities;
• Excellent inter-personal and communication skills;
• Analytical skills and attention to detail;
• Ability to work under pressure and manage stress;
• Written and oral fluency in English and Arabic.

2. Behavioral Competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Working with people
• Coping with change

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• Job Description
• Work and Development Plan
• Mid-term/End-of-trial Period Performance Review Template
• End-term Performance Review Template
• NRC Competency Framework

Additional Information:

Contract duration: Open End.

Working hours: 40 hours/week, Sun-Thu (5 days per week)

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Gaza (open to Gaza strip residents only)

Start Date: ASAP

What we Offer?

You will be working in an international and diverse organization with a dynamic atmosphere.

You will receive support and opportunities to expand your skills and enhance your expertise.

You will be working in our Office in Gaza,

This position is Grade (05) Step (01). Salary & Benefits are based on Gaza Duty Station.

Reports to: Logistics Coordinator

Recruiter: Reham Khalaf

Contract Duration: Open End

Recruitment is being done on a rolling basis so please send in your application at the soonest opportunity, the recruitment will be closed once filled.

Internal candidates: to apply as an internal candidate, log in with your official email or click on Opportunity Marketplace.

We receive many applications for each vacant position, so only shortlisted candidates will be contacted.

Only applications received through the system will be considered. If you face any issues, please send an email to [email protected]   with a screenshot of the problem.

Unsolicited applications not related to this job advertisement will not be considered.

Responsibilities for Internal Candidates       

For more information about NRC's work in Palestine, please check:https://www.nrc.no/globalassets/pdf/fact-sheets/2024/factsheet-palestine-nrc_202405.pdf

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.