Micro Grants Specialist

Position: Micro grants Specialist
Location: Ramallah
Starting date: immediately
Contract period: 4 months
Application deadline: 13 May 2012

BACKGROUND

ACTED (Agency for Technical Cooperation and Development) is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory in May 2007, through food security interventions in the West Bank and then in Gaza. ACTED is currently implementing projects funded by the Humanitarian Response Fund and the French Ministry of Foreign and European Affairs Crisis Centre that aim to protect vulnerable households in the West Bank, as well as an EU-funded project that seeks to strengthen rural cooperatives in Salfit and Qalqilya governorates.


GENERAL RESPONSABILITIES

Under the supervision of the Program Manager, the Micro Grants Specialist is in charge of monitoring and following on the implementation of  sub- grants projects in the field  and ensure full compliance and applicable to donor policies.

KEY TASKS
-Frame an implementation work plan of proposed projects: signing contracts with micro grants beneficiaries, procurement, and financial documentation.
-Oversee the implementation procedures, practices, and policies relating to all aspects of grants cycle
-Ensure that micro grants beneficiaries comply with the terms and conditions of grant agreements
-Ensure that beneficiaries are fully aware of European Union Sub granting Guidelines and ACTED procedures compliance requirement and regulations for procurements.
-Organize field visit on a regular basis to follow up the implementation of projects.
-Provide Program Manager with monthly reports and updatesd information when required.
-Ensure and follow up on micro grants beneficiaries for submitting financial and narrative reports for micro grants projects.
-In coordination with the Monitoring and Evaluation Officer, ensure that grant projects are adequately monitored
-Provide compliance review of procurement and financial transactions, contracts and grants
-Prepare monthly  reports as required by donor and  Acted procedures
-Maintain sub grant tracking as well as financial filling and supporting documents for each project, in accordance with EU Sub granting guidelines.
-Assist in sub grantee site audits
-Prepare reports for each beneficiary and follow up on all sub grant compliance issues and audits.
-Prepare field visit report for each beneficiaries, action memorandums and correspondence on a routine basis. All such reporting must be concise, professionally formatted, and convey information that will allow management to make informed decisions.
-Ensure that stated results of the grant are achieved on schedule/according to work plan.
-Review and evaluate grantee outputs and deliverables
-Work closely with and update  program staff (Program Manager and field officer) on all matters related to micro grants
-Perform any other duties related to grants when requested by Program Manager.


REQUIRED SKILLS
-A university degree in Finance, Business Administration  or related field
-5-6 years experience in field word; experience in the agricultural sector is preferable
-Previous work experience with INGOs , especially EU funded projects
-Previous experience working with the cooperative sector is an advantage
-Knowledge and 3 to 4 years  experience in managing grants
-Professional attitude and ability to work in a team
-Excellent social and communication skills
-Accurate, reliable, open-minded, and a positive attitude
-Highly organized, able to prioritize and meet deadlines effectively, and ability to work under pressure
-Willingness to improve skills and knowledge
-Capable in planning and problem solving
-Fluent in Arabic and English, spoken and written
-Good IT skills, including spreadsheet applications
-Valid driving license and comfortable with frequent travel in the West Bank


Interested candidates are invited to send a cover letter, CV, and 2 references (in English) no later than 13 of May 2012 no later than 12:00 PM to: [email protected], indicating the position (Micro Grants Specialist) in the subject line. Only shortlisted candidates will be contacted for an interview.