Monitoring and Evaluation Manager

PREMIERE URGENCE INTERNATIONALE (PUI) is a French non-political, non-religious and non-governmental organization intervening in 23 countries around the world to help people to survive and rebuild their lives. PUI works in occupied Palestinian Territory since 2002.

GENERAL POSITION SUMMARY

The West Bank Monitoring and Evaluation Manager will be based in Nablus office, will spend some days in the PUI Ramallah office according to the needs. He/she will be required to travel frequently to our main areas of intervention (which currently include the districts of Qalqilya, Nablus and Salfit) and to other West Bank governorates on an ad hoc basis. The WB M&E Manager will report to the Deputy Head of Mission in charge of supervising the Monitoring and Evaluation process both in the West Bank and the Gaza strip.

Scope of the work: This position will act as a resource for the Quality Department composed by the Deputy Head of Mission, the IT/GIS Senior Officer, the Gaza Strip M&E Manager and his Assistant.
This position will assist with building M&E systems focused on data collection, data aggregation, data analysis and reporting (internal and external).
The WB M&E Manager will lead the M&E process of all the grants and assessments related to projects implemented in the West Bank, which requires to work jointly and in coordination with local partners and Consortium partners.

This is a full-time position: Sunday to Thursday.

MAIN TASKS: Under the supervision of the Deputy Head of Mission, the Monitoring and Evaluation Manager will be in charge of planning and implementing the different M&E processes of the project cycle: 1) Assessment 2) Monitoring 3) Beneficiary selection 4) Evaluation 5) Learning & Knowledge Management Process; and 6) Grant Process.
Additionally, the M&E Manager will contribute to the capitalization of the quality procedures and tools and fulfill weekly and monthly administrative tasks related to its position.

DETAILED TASKS

ASSESSMENT PROCESS

-    Design systematic and realistic needs assessment plans that capture quantitative and qualitative data, to inform relevant indicators in proposals;
-    Develop needs assessment tools and protocols including data collection forms and computerized database standardized between Gaza Strip and West Bank;
-    Lead field visits, collecting data among beneficiaries/partners of PUI’s project (Households assessments, villages assessments, VSC meetings, etc.);
-    Train operation staff on data collection;
-    Supervise the data entry, training skilled workers on data entry, monitoring the accuracy of the computerized data;
-    Analyse data;
-    Coordinate with relevant stakeholders to cross-check information provided by the targeted villages/communities and by the households;
-    Conduct literature review of external sources of information relevant to the field / area of intervention of PUI likely to complete the needs assessment research: livelihoods, food security, WASH, etc.;
-    Write the needs assessment reports, including dynamic and updated statistics and graphs tracking needs among targeted households and local communities.
Non-exhaustive list of tools: Needs Assessment Methodology and questionnaires; Needs Assessment Report; Baseline survey Methodology and questionnaires; Baseline survey Report

MONITORING PROCESS

a)Planning the M&E process:

-    Design PUI Monitoring and Evaluation plan according to each program implemented in close collaboration with other Departments and with partners;
-    Develop systematic and realistic monitoring plans that capture quantitative and qualitative data to report on all indicators in proposals and reports (it implies defining SMART indicators and associated sources of verification to measure the results of the implemented projects);
-    Develop performance indicators, references sheets that include the detailed methodology of data collection, data analysis, persons in charge, timeframe, etc.;
-    Create computerised tools allowing faster M&E tracking and reporting, jointly with the IT&GIS Senior Officer.

b)    Monitoring the projects:

-    Lead regular monitoring visits in coordination with the operations teams, partners and other relevant stakeholders, and issue field visits’ reports including specific recommendations;
-    Update, implement and follow-up the M&E plans and collect Sources of Verification from the relevant departments on a regular basis;
-    Follow-up SMART indicators and associated sources of verification to measure the evolution of the implemented projects;
-    Update M&E sections of Project Management Tools and compile all PMT sections (Operations and M&E) on a monthly basis;
-    Share findings and analysis with the operational teams on a continuous basis to inform operational and strategy decisions;
-    Coordinate the monitoring of the project with partners and other stakeholders, when relevant.
Non-exhaustive list of tools: M&E plan related to each project, quarter and year; indicators reference sheet; Gantt chart


BENEFICIARY SELECTION PROCESS

-    Define selection criteria and scoring system for communities and/or activities and/or beneficiaries and process
-    Participate in selection committees meetings in close collaboration with the Operations Department and partners, when needed;
-    Ensure the selection process including training of the surveyors, filling applications on the field, meetings with local stakeholders, home visits to potential beneficiaries;
-    Carry out field visits to monitor the accuracy of data collection by surveyors when relevant;
-    Ensure data entry and monitor the accuracy of computerised data;
-    Analyse data to select beneficiaries based on predefined criteria and scoring system;
-    Ensure cross-check of collected data (i.e. MoSA; UNWRA; VSC etc.);
-    Ensure implementation and follow-up of the complaints mechanism;
-    Write selection process reports with proper justification of special cases, when relevant.
Non-exhaustive list of tools: Selection process guidelines including selection scoring system and selection databases, selection process report, complaints mechanism (complaints sheets, complaints analyse report)

EVALUATION PROCESS

-    Design systematic and realistic impact survey plans that capture quantitative and qualitative data to report on all indicators in proposals in close collaboration with the operational department and partners;
-    Develop impact survey tools and protocols including data collection forms and computerised database, in close collaboration with the GIS/IT Senior Officer;
-    Lead field visits in coordination with the Operation Department to collect data among beneficiaries/partners of PUI projects, using tools and protocols designed;
-    Identify and document success stories;
-    Ensure data collection and data entry and monitor the accuracy of computerised data;
-    Analyse data
-    Conduct literature review of external sources of information relevant to the field/ area of intervention of PUI likely to complete the impact survey: livelihoods, food security, wash…
-    Write evaluation reports, including dynamic and updated statistics and graphs tracking the projects’ impact among beneficiaries and local communities; explain strengths and weaknesses, success and failure, and identify unintended positive or negative effects of the project;
-    Support the Operation Department in the archiving of programmatic keys documents;
-    Prepare the quality and operation departments’ binders.
Non-exhaustive list of tools: Impact survey methodology and forms, Impact survey template, Purchasing Power methodology, Food Consumption Score protocol…

LEARNING & KNOWLEDGE MANAGEMENT PROCESS

a)Capacity building

-    Carry out capacity building and trainings of partners and PUI staff focused on M&E, reporting, etc. when relevant;


b)Contributing to capitalization:

-    Contribute to the documentation of lessons learnt and best practices for dissemination within PUI;
-    Assist the Deputy HoM in writing guidelines about PUI processes and methodologies in support to other departments;
-    Assist the Deputy HoM in developing a database documenting PUI historic intervention in the OPT;
-    Upload key documents on the internal server (PUI main folder and WB M&E folder).


GRANTS PROCESS

-    Contribute to the writing – in English & Arabic - of proposals, intermediate and final reports to donors, including M&E related sections and annexes (success stories, impact surveys, needs assessments, factsheets with database analysis, case studies, etc.).

The position holder will undertake other tasks as per the needs of the Mission and in discussion with his/her Manager.

 
REQUIRED QUALIFICATIONS & EXPERIENCES

-    Advanced university qualification (in Development Studies, Statistics or another related field)
-    From three to five years’ experience with a Palestinian or international NGOs or related fields
-    Proven experience in M&E (including designing and writing baseline, impact surveys, needs assessments, reports and evaluation)
-    Project Cycle Management
-    Knowledge of main donors’ policy and procedures (UN Agencies, EU…)
-    Fluency in written and spoken English and Arabic
-    Excellent computer competency particularly in Excel and Word
-    Strong understanding of the regional and cultural context
-    Valid driver’s license and clean driving record

PERSONNAL QUALITIES

-    Excellent team player with strong adaptation capacity
-    Highly committed to project goals and objectives
-    Flexible on location of work and scheduling if necessary (for field visits)
-    Ability to work under pressure and under strict deadlines
-    Ability to transfer skills and knowledge to persons with different levels of understanding and experiences
-    Very good organizational skills and high level of autonomy
-    Ability to work rigorously
-    Ability to solve problems and react proactively.

PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups.

Position to be filled as soon as possible. Please send your CV and a brief motivation email to the following contact:
 

[email protected]

The email subject line should include the following position name: WB M&E Manager.
The closing date is: August 15th, 2017. Only short listed candidates will be contacted.
 

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