Office Assistant

Position:                            Office Assistant                               

Contract duration:          12 months

Location:                           Jerusalem

Starting Date                    As soon as possible

I-Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

II-Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks an Office Assistant for its humanitarian operations in Gaza.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

III-Position Profile

ACTED Office , Guest Houses Cleaning and Receptionist

• Daily cleaning all offices, meeting rooms, kitchen and other common areas  
• Ensure meeting room clean and tidy for meetings regularly
• Inform the line manager about any kitchen and cleaning tools needs
• Clean the guesthouses including: washing, dusting and mopping
• Clean surfaces, including floors, furniture, walls, doors, windows, carpets;

Assist in Assets Management

• Assist in the asset’s management of ACTED offices and GHs as per the HR manual
• Participate in minor Repair works at the office & Guest House.

Mail and Reception Management

• Assist in the management of IN/OUT mail, their filing and the keeping of a register
• Responsible to open the main office door and welcome the visitors entering the office.
• Answering the phone calls on ACTED landline.
• Receive the mail from the external visitors and distribute it to the concerned staff.

Admin and Other Tasks

• Filing and Scanning: Assist in scanning and filing for some HR documents as requested by the line manager.
• Transportation tasks (with prior arrangement with the logistics officer and the Senior HR manager) including driving ACTED cars and assist in fleet management.
• Ensure a commitment to gender equality and inclusion both within the organization and throughout the design and execution of project activities.
• Any other tasks as requested by the line manager.

جميع الحقوق محفوظة لموقع جوبس.

IV-Qualifications:

• Secondary School Certificate (Tawjihi or equivalent ) 
• Experience working as cleaner
• Driving experience with good references.
• Arabic mother tongue and basic level of spoken English; knowledge of Hebrew is preferred.
• Available to undertake frequent travel to field locations in the West Bank, including East Jerusalem.
• Good communication skills

V-Conditions:

• Reside in Jerusalem.
• Ability to drive in Jerusalem (Jerusalem ID holder).
• Valid driving license with a good driving record.
• Over 24 years old.

VI-Submission of applications:

Interested candidates are invited to send their CV, and three references (in English) no later than 3rd January, 2023 to: [email protected] ,indicating the position (Office Assistant) in the subject line. Only shortlisted candidates will be contacted for an interview.