Office Manager - جوبس

الوصف الوظيفي

Working efficiently, effectively and in a spirit of partnership, we support people and societies in
developing, transition and industrialized countries in shaping their own futures and improving living
conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all
about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

In order to support the GIZ Office – Country Director’s Office at the German House, we are looking for an

Office Manager

Responsibilities and tasks include but are not limited to:

-Organise, coordinate and plan the country director’s daily appointments and duty trips
-Support the Country Director in preparing internal documents and reports
-Manage email correspondence and phone calls to GIZ HQ in English and German
-Interpret and translate documents as required.
-Provide required logistics for the GIZ office, including events and meetings management
-Provide services for short-term experts and other visitors.
-Provide support for (official) travels of the Country Director.
-Support in preparation of information material for the Country Director and the entire GIZ Office.
-Monitor all incoming and outgoing correspondence (phone, post, fax, email) and ensure prioritising
and organising each.
-Filing and processing of documents in line with GIZ’s filing rules and regulations.
-Prepare monthly report for duty trips of seconded staff and sends it to GIZ HQ, in coordination
with Head of Administration.
-Ensure smooth workflow and good communication flow, particularly with the country director
-Other duties/additional tasks as required by management.

Required qualifications:
-University degree in office management/administration or similar area
-at least 5 years’ professional experience in a comparable position
-Fluent in Arabic, English and German (oral and written).
-Excellent computer and ICT technologies (in particular MS Word, Outlook, Excel, internet, phone, fax)
-Strong management and organisational skills
-Willingness to upskill as required by the tasks to be performed.
-Known for being discreet and handling information on staff and finances confidentially.

Assignment: Starting as of 01st July 2015.
GIZ is an equal opportunity employer and offers an attractive and challenging working environment
with opportunities for skill enhancement.