OHCHR | Administrative Assistant

OHCHR - Administrative Assistant - Ramallah

Application Type :     External Vacancy
Job ID/Title :     916 - OHCHR - Administrative Assistant
Brand : OHCHR
Application Deadline :     20-Oct-16
Duty Station :     Ramallah   
Duration of Initial Contract :     6 months with possibility of extension
Expected Duration of Assignment :    

Background:

The Office of the United Nations High Commissioner for Human Rights in the occupied Palestinian territory (OHCHR oPt) is a field presence of the Office of United Nations the High Commissioner for Human Rights (OHCHR). OHCHR oPt is the only internationally-mandated entity to monitor and report publicly on the human rights situation in the occupied Palestinian territory (oPt), and is the official United Nations voice on human rights in the oPt. The Office is based in Ramallah and has a sub-office in Gaza, and field offices in East Jerusalem and Hebron.
 
Following the accession by Palestine to seven core international human rights treaties in 2014, the High Commissioner for Human Rights has agreed to provide support to the Government in implementing its obligations under those treaties. This work will also see the Offices support the national human rights institution and civil society in benefitting from this major development in human rights protection in Palestine.  This post will be focused on providing administrative support to the OHCHR capacity building team in fulfilling this role.
Description of Responsibilities:

Under the overall supervision of the Head of Office and the direct supervision of the head of the Capacity Building Section, the Administrative Assistant will provide quality administrative support to the team, in particular:

-    Assist in the preparation of training courses; including booking venues; printing/copying training materials and further follow up with partners
-    Assist in the recruitment of consultants;
-    Prepare for and take minutes of meetings.
-    Maintain personnel records for the Capacity Building team;
-    Assist in preparing local and international travel arrangements and further follow up;
-    Assist in preparation of expenditure forecasts and other control reports including status of allotments as well as reports used for controlpurposes such as telephone charges, liberty mileage, DSA payments and other commitments
-    Prepare project budget status at the end of each month
-    Drafting correspondence
-    Additional tasks as required.

 
Competencies :
 
Qualifications :

Education:
Successful completion of secondary education or equivalent, preferably a  diploma in secretarial work

Experience:
Minimum of 3 years of proven work experience in secretarial/administrative work;

Languages:
Excellent Arabic and English (written and spoken).

Computer skills: 
Good command of operational systems and office applications (Microsoft Word, Excel, and Lotus Notes).
 
Other essential qualifications:
 Commitment to human rights and the mission of OHCHR; experience of and willingness to work in a team within a multicultural environment of women and men working together, ability to work under pressure, ability to communicate well, commitment to UN core competencies, and to the highest standards of professionalism and integrity.  Enthusiasm, initiative and creativity are also essential, good interpersonal skill.
 
 
 
Important message to all applicants!

 
 - Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application.
 

Apply now

 
- You will get the opportunity to upload the P-11 at when you apply for the position.
 
- Incomplete applications or applications received after the closing date will not be given consideration.
 
- Please note that only applications that are under consideration will be contacted.
 
 - For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.

- OHCHR is an equal opportunity employer: applications from men and women will be considered equally.

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