Operations and Finance Assistant

Position Title: Operations & Finance Assistant

Location: Ramallah, Palestine

Position Status: Full-time, Regular

Duration: One-Year, with possibility of extension.

Program Name: Positive Youth Engagement (PYE)

About the Program

Positive Youth Engagement (PYE) is a seven-year multi-sectoral Youth Activity designed to address the core issues of Palestinian youth development. The PYE activity will reach vulnerable and marginalized youth aged 10-24 at risk of social marginalization in deprived areas and private universities where they live by improving education, health, employment, community involvement (reintegration), and other needs as identified through drivers' assessments. The activity’s goal is to transform vulnerable youth into productive, contributing citizens who are connected to their communities by increasing opportunities for Palestinian youth to realize their potential and to effectively contribute to social and economic development. The following are the main themes of the PYE:

• Core programming that supports, protects, prepares, and engages youth in safe spaces found within a strong network of more than 80 CBOs throughout the West Bank.
• Tailored packages of activities, resources, and referrals that will set youth on individually selected pathways building on the core curriculum to increase opportunities for youth to effectively contribute to social and economic development.
• Opportunities for sustained community engagement and leadership through youth-led pathways and councils, community and social media campaigns, and mentorship of subsequent cohorts as part of sustainable community youth networks.
• Improve opportunities for learning and individual empowerment for youth in grades 7-12 through the network of safe spaces.
• Expand safe spaces through 11 local university career centers to reach youth ages 19-24 and offer the PYE core interventions including the Profound Stress and Attunement (PSA) approach and healthy well-being for youth, parents, and adult caretakers; learning activities (including the Passport To Success (PTS) and I: SERVE), youth pathways; and youth-led small-scale initiatives in addition to technology and innovation-driven learning programs with a focus on STEAM (Science, Technology, Engineering, Art, Mathematics), green solutions, and entrepreneurship.

 About the Position

The Operations & Finance Assistant will assist in managing all financial operations. This role involves accurately recording and organizing financial transactions, conducting thorough reconciliations, and preparing detailed financial reports. Additionally, the assistant will handle various administrative tasks such as office management, procurement processes, and human resources duties. Successful execution of this role requires a proactive and organized approach to effectively manage both financial and administrative responsibilities. The Operations & Finance Assistant will report directly to the Regional Finance Manager.

CORE JOB RESPONSIBILITIES

• Assist in procurement processes, including (but not limited to): drafting/reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables.
• Assist management personnel in coordination of travel logistics (scheduling visits, appointments, events).
• Ensure that all personnel records are maintained in a confidential manner.
• Provide support in project hiring, including (but not limited to): preparation of recruitment plans, preparation of job-specific interview guides in collaboration with hiring managers, screening, and short-listing of applicants, planning and facilitation of interviews with office panels, carrying out reference checks and clearance reports, and ensuring compliant filing of recruitment and staff contracts, profiles, and other documentation.
• Support the project team with correspondence, filing, document editing, and obtaining approval of administrative documents.  
• Complete standard financial documents (vouchers, wire transfer requests, checks, etc.) following a sample template with prescribed guidelines and circulate as needed.
• Provide administrative and clerical support to financial transactions processing. Prepare, type, photocopy, and scan related documentation. File accounting and financial reporting documentation as instructed.
• Support all requirements for both internal and external audits from USAID and the Ministry of Interior.
• Compile supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, subrecipients, partners, suppliers to follow up on required documents.
• Perform data entry for financial transactions recording, following validation by the next-level Finance staff in multiple systems- Adaptive and GIFTS.
• Keep custody of various documents (e.g. blank/undelivered checks, fuel coupons, etc.).

جميع الحقوق محفوظة لموقع جوبس.

REQUIRED SKILLS AND EXPERIENCE

• A minimum of 2-4 years of experience in accounting or finance or related field.
• bachelor’s degree in accounting or finance.
• Excellent skills using technology and computer software, including but not limited to, QB, MS Word, Excel and PowerPoint.
• Strong analytical and problem-solving skills, with the ability to interpret financial data and provide informed recommendations.
• Strong ability to organize work, meet deadlines, maintain composure under pressure, prioritize work, coordinate multiple tasks and maintain attention to details.
• Prior experience with international organizations or internationally funded projects is highly desirable.
• Good written and oral English and Arabic language and communication skills with a variety of audiences including businesses, other NGOs, government entities, the general public and the media.

Interested and qualified candidates can apply online through Apply Now-button below