Operations Officer

الوصف الوظيفي

Position: Operations Officer, USAID West Bank Pre-Service Teacher Education Activity
Location: Ramallah, West Bank
Period of Performance: One year with expected renewal to five years.

ABOUT IREX:

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. Founded in 1968, IREX has an annual portfolio of over $80 million, offices in 20 countries, and a global staff of 400. We work in more than 100 countries worldwide.

SUMMARY OF POSITION:

IREX seeks a qualified Operations Officer with experience working with international cooperation to support a five-year USAID-funded Pre-Service Teacher Education Activity in the West Bank. The project aims to improve the relevancy and quality of education diploma programs for pre-service teachers.

Under the supervision of the Activity Manager, the Operations Officer will be responsible for maintaining day–to-day administrative, logistic and personnel services. S/he will provide logistical and coordination support to program events, trainings, and workshops as requested.

SUMMARY OF RESPONSIBILITIES:

-    In close collaboration with the technical staff, coordinates event logistics including but not limited to preparing and managing invitations, arranging participants/trainers transportation, selecting and contracting venue and catering vendors, hotel and lodging arrangements, ensuring provision of training equipment and materials, and collecting and processing of related invoices.
-    Implement administrative and management policies and procedures and ensure adherence to IREX administrative procedures by staff.
-    Manage human resources tasks including management of personnel files, leave tracking, tracking of USAID IDs and permits.
-    Responsible for travel arrangements, visa applications, and hotel booking.
-    Oversee and coordinate the purchase, receipt and distribution of office supplies and stationery.
-    Control and track inventory/assets and prepare regular reports.
-    Administer rental and service contracts and related vendor files.
-    In close collaboration with the Finance and Compliance Manager, manage all aspects of procurement of goods and services for the PTEA office. Includes preparation of purchase requests, purchase orders, supplier agreements, and subcontracts for procurements, and preparation of RFQs/RFPs; receiving proposals and facilitating evaluation process.
-    Assists Finance and Compliance Manager with compliance issues and ensures PTEA staff complies with applicable guidelines, regulations and policies.
-    Execute general office duties such as photocopying, receiving and dispatching mail, circulating and filing general office correspondence.
-    Supervise support staff, including custodian and driver.
-    Other duties as assigned.

QUALIFICATIONS:

-    BA degree in relevant field
-    Previous work in USAID or other donor-funded projects highly preferred.
-    At least three years of administrative and /or operations management experience.
-    Strong interpersonal skills; good supervisory skills.
-    Excellent multi-tasking, organizational, prioritization skills;
-    High level of attention to detail, initiative, ability to follow procedures, meet deadlines and work independently, unsupervised and cooperatively with team members.
-    Excellent written and verbal English language skills.
-    Good Computer skills including MS office suite.

ATTITUDES:

-    Willingness to work in flexible manner in terms of number of working hours, days of work.
-    Excellent communication, skills, interpersonal skills, and strong ability to work in a team.
-    Strong organizational skills and ability to meet deadlines.

TO APPLY:

Please submit a CV and cover letter to