Personnel Administration and Development Manager

Deadline to apply: 31/03/2024, CoB

Location: Jerusalem

JOB PROFILE

MSF Spain is looking for a skilled Personnel Administration and Development Manager in Jerusalem with a frequent travel to MSF Spain Projects in Palestine to help us in provides strategic and functional expertise and advice in learning & development, with the aim to plan and apply processes and activities that foster the development of a diverse and competent workforce to achieve the missions’ operational goals effectively and is responsible of ensuring that MSF is a Responsible employer in the mission, supports proper management of HR across the board and assumes full responsibility of all Administrative and legal issues in the Mission.

We expect you to share our humanitarian values to offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs.

Terms of Reference of the position: PADM MSF Spain

Accountabilities based on ToR:

• Understand and stay updated on labor laws in the mission country, including any changes, by checking legal sources or consulting with legal experts and local authorities.
• Know and adapt Médecins Sans Frontières (MSF) policies, procedures, and standards related to staff working conditions, benefits, and remuneration to the mission's context, ensuring fairness and transparency.
• Ensure proper application and monitoring of internal regulations and employment contracts for national staff, aligning with local laws and MSF's HR principles.
• Work closely with the HR Coordinator (HRCo) to conduct regular meetings with staff, informing them of their rights and any changes in employment laws or MSF policies.
• Verify that all job functions and profiles comply with MSF's approved standards and any changes are pre-approved by HRCo and higher authorities.
• Ensure that staff remuneration and benefits are in line with MSF's guidelines and act as a responsible employer.
• Coordinate with the Financial Coordinator to comply with national tax and social security regulations, ensuring accurate monthly declarations.
• Alert HRCo to any legal risks within their domain and propose preventive actions, also keeping HRCo informed about employee claims.
• Ensure MSF and its employees adhere to safety and risk prevention measures per local laws and MSF policies.
• Maintain an efficient and confidential filing system for administrative and personal documents, ensuring readiness for possible evacuations.
• Keep in touch with governmental bodies, other MSF sections, and NGOs to stay informed on administrative practices.
• Master the Homère system for optimal use and data quality in the mission, acting as the technical reference.
• Collaborate with HRCo and the Logistics department to manage international and internal movements, ensuring proper accommodation for staff.

Personnel Development (20%)

• Support the HR Coordinator in defining and promoting the mission's learning and development strategy.
• Plan and oversee staff development activities, identifying learning needs to enhance staff capabilities and meet operational goals.
• Provide advice on personal development and potential growth paths for employees and their managers.

Recruitment (10%)

• Implement and oversee the MSF recruitment policy at the mission level, ensuring high-quality selection processes that adhere to MSF's principles and values.

جميع الحقوق محفوظة لموقع جوبس.

Education

Degree in administration related studies.

Experience

Working experience of at least two years in administration. HR Manager Position is an advantage.

Languages                      

Arabic, Hebrew and English are essential

Competencies

• Team player
• Autonomous
• Detailed oriented
• Ability to make proposition and take initiative.
• Adaptable and Flexible

What We Offer:

- Full time position 100%

- 20 Days Annual Leave

- Access MSF Learning Platform

- Transportation and Child Allowance

- Healthcare coverage incl. legal dependents

- 13rd month Salary

- Mental Health Support

- Child Sick Leave

-Ideal Start Date: ASAP

Application Instructions:

We require all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. Failure of submitting this letter would make the application invalid and the application would not be considered.

All documents of application must be in English.

Please submit your CV and a cover letter including aforementioned instructions in English 

Link to apply for the position: Apply to MSF Spain (PADM)

The deadline for application is 31/03/2024.

Only short-listed candidates will be contacted for technical test and interview.

All the steps of the recruitment will be done in ENGLISH.

In order to submit your application via Google Forms, you shall have a GMAIL account. If you do not have one, you shall create a GMAIL Account.

If you have any question, you could address to [email protected]

Please do not send your application via e-mail, it will not be considered!