Procurement Assistant

Introduction

 

The Palestine Children's Relief Fund is a nonprofit, nonpolitical, nonreligious humanitarian relief organization, established in 1992 to arrange medical care for sick and injured Palestinian children who could not be treated in their homeland. Since our founding, we have expanded and grown into one of the main relief organizations in the Middle East, helping thousands of children each year get the care and support they need to live better lives.

 

 

Key Roles and Responsibilities

 

Under the full authority of PCRF Gaza Office, and under the direct supervision of the Procurement Department Manager, the individual consultant shall have the following Key Roles and Responsibilities:

Support Gaza procurement officer in all tasks related to Gaza procurement daily tasks .

Gather invoices, tracking related info, tax docs, and all supporting documents in order to submit full payments to the finance department.

Follow up on all ongoing contracts, tracking their deadlines and help in issuing admin, time and cost modifications when needed.

Issue and follow up VAT exemption documents with MOH and with the procurement team.

Handling all the fixed assets related tasks including the physical counting and updating all related records.

Daily follow up with suppliers to obtain  price offers and follow up delivery status .

Conducts market research to search for potential vendors when needed.

Maintain updated records of purchased products, delivery information, and invoices.

Maintain appropriate records (soft and hard copies) to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.

Scanning and printing all procurement documents for archiving purposes.

Preparing advertisements, Request for Quotation/Proposals, request for Price offers, Initiations to Bid, and coordination of their timely dispatch by hand, email or fax.

Support in receiving, opening bids/quotations, preparing evaluation documents when needed.

Support in coordinating with the finance department to avoid any discrepancy and to agree on the contract’s payment terms and supporting documents

Update the vendor master lists and follow up vendor evaluations records.

Work with other procurement team members and the Procurement Manager to perform all additional assigned duties as needed.

Writing meeting minutes for the procurement department meetings when requested.

 Undertake such other duties as are commensurate with the grade of the post

Minimum Skill Requirements 

 

At least 2 years of relevant Procurement experience preferred to be on projects financed by international agencies.

BA Degree in accounting or related business field from an accredited university. 

Excellent computer skills: Word, Excel, and PowerPoint.

Ability to quickly learn and adapt to new systems.

Good knowledge of the local procurement procedures;

Good knowledge of technical and operational aspects of procurement implementation;

The ability to work under pressure within teamwork arrangements.

Conscientious- detailed oriented, accurate and precise attention to detail.

Working as a procurement employee in a medical relief program or having a medical background will be considered as an added value. 

Has the ability to travel throughout the Gaza strip.

 

Other Requirements

 

Maintain Confidentiality

English Fluency oral & written

Listens to others and accepts input from team members

Professional communication with co-workers, supervisors, vendors, donors, and directors

Maintains a positive attitude and high standards of performance

Passionate about the job - Ability to multitask, prioritize, and manage time efficiently

Hard-working- takes initiative.

Interested candidates must submit a cover letter highlighting relevant work and a CV/Resume. The cover letters and CVs must be submitted to [email protected]. The email subject line must include the title of the position (Procurement Assistant - Gaza). The closing date for applications is July 24th, 2021.