Procurement Assistant

Job Title:  Procurement Assistant

Type of Contract: National Service Personnel Agreement

Level: NPSA5

Duty Station: East Jerusalem

Duration of Contract: 12 months with possibility to extend based on fund availability and performance

Closing Date:  Apply before 6:32 am 16 December 2021 

- Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP’s Programme of Assistance to the Palestinian People (PAPP) was established through a resolution adopted by the UN General Assembly on 20 December 1978, calling upon UNDP “to improve the economic and social conditions of the Palestinian people”. In partnership with Palestinian institutions, civil society, communities and donors, UNDP’s goal is to empower the Palestinian People to establish a viable State that is able to realize the right to development for its people and support their socio-economic resilience. Since its establishment, UNDP/PAPP has delivered over USD 1.5 billion in development assistance to the Palestinian People.

UNDP/PAPP places empowerment, resilience and sustainability at the center of its operation and focuses on three priority areas: the Gaza Strip, East Jerusalem and Area C of the West Bank, where the needs are the greatest. UNDP/PAPP is active in four thematic areas: democratic governance and the rule of law; economic empowerment and private sector development; environment and management of natural resources; and public and social infrastructure

The United Nations Development Programme/Programme of Assistance to the Palestinian People (UNDP/PAPP) is seeking a qualified candidate for the vacancy post of Procurement Assistant in Jerusalem office. The Procurement Assistant promotes a client, quality, and results-oriented approach in the Unit and will work in close collaboration with the Management Support, Operations, Programme and project teams in the CO, UNDP HQs staff to successfully deliver procurement services.

- Duties and Responsibilities

1. Ensures implementation of operational strategies focusing on achievement of the following results:
   • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
   • Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management

1. Supports procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results:
   • Provision of inputs to preparation of procurement plans for the office.
   • Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
   • Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendor creation in Atlas, maintenance of the filing system in the procurement Unit. Buyers profile in Atlas.
   • Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
   • Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
      
2. Contributes to implementation of sourcing strategy focusing on achievement of the following result:
   • Update of the rosters of suppliers.
      
3. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
   • Participation in the trainings for the operations/ projects staff on Procurement.
   • Sound contributions to knowledge networks and communities of practice.

- Institutional Arrangement

The Procurement Assistant will work under the guidance of the Operations and Services Manager and direct supervision of the Procurement Specialist.

- Competencies

جميع الحقوق محفوظة لموقع جوبس.

Required skills and competencies

• Innovation: Ability to make new and useful ideas work
• Leadership: Ability to persuade others to follow
• People Management: Ability to improve performance and satisfaction
• Communication: Ability to get things done while exercising good judgment
• Operational Efficiency: Ability to identify and execute opportunities to improve operational efficiency.
• Quality Assurance: Ability to perform administrative and procedurals activities to ensure that quality requirements and goals are fulfilled
• Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge
• Relationship Management: Ability to engage with other parties and forge productive working relationships.
• Basic Monitoring: Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units
  Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.
  Experience in handling of web-based management systems.

           Desired additional skills and competencies

             Experience of civil works procurement is an asset. Experience in international or non-profit organizations and its management is desirable

             Knowledge of the UN system and familiarity with UNDP procedures would be an asset.

- Required Skills and Experience

       Education:

          Min. Academic Education

          High School Diploma. University Degree in Business or Public Administration would be desirable, but it is not a requirement.

       Experience:

          Min. years of relevant Work experience

          5 years of relevant experience with high school diploma or 2 years of relevant experience with BA degree is required at the national or international level.

        Required Language(s) (at working level)

           Fluency in both of the Arabic and English Languages

           knowledge of Hebrew is an asset

Professional Certificates

Procurement Certification is an asset.

Interested and qualified candidates can apply online through Apply Now - تقدم الآن لهذه الوظيفة