Procurement Assistant

Location: Ramallah Office

Position Status: Full-time

Salary Level: 2A

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact.

The Program / Department / Team (Program / Department Summary)

The Operations Department, including, Procurement, Administration, Logistics, Permitting, and Security, provides crucial support to enable the effective implementation of all MC programs. It ensures that all MC activities follow MC Global and National policies and procedures and are in compliance with donor rules.  It also ensures staff can complete their jobs in a safe, secure, and supportive manner with clear responsibilities and rules.

The Operations Department provides key support to the entire country program in procurement, asset management, warehouse management, vehicles fleet management, facilities & office management, permitting and security for successful program implementation. 

The Position (General Position Summary)

The Procurement Assistant is responsible for facilitating the procurement aspects of Mercy Corps’ procurement operation.  Working closely with Program, Administration, Finance, and Logistics, the Procurement Assistant is instrumental in supporting program activities through their services.  

Essential Responsibilities

• Conduct WB procurement activities, including completing purchase requests and other documents, collecting quotations/bids, interacting with vendors, and updating the Procurement Database and other files. Support in receiving, opening bids/quotations, and preparing evaluation documents when needed.
• Ensure that all payment documents are reviewed/complete and signed by the relevant staff/beneficiaries and submitted to the finance department.
• Supports requestors to prepare complete Procurement Requisition Forms.
• Maintain and update the suppliers list by collecting Supplier Information Forms (SIF).
• Provide support for the procurement officers as needed.
• Visits suppliers (company site, stores, and/or production facilities) to collect information and price offers and sign documents as needed.

Supervisory Responsibility None

Accountability

Reports Directly To: Senior Procurement Officer.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, and other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

جميع الحقوق محفوظة لموقع جوبس.

Minimum Qualification & Transferable Skills

• Formal qualification in a relevant business field is desired.
• 1 – 2 years of experience in the field of Procurement and Logistics.
• Good oral and written English skills.
• Good computer skills in MS Office programs, especially in MS Excel.
• A clear understanding of procurement ethics and donor compliance is essential.

Success Factors

The successful Procurement assistant will assist procurement tasks in delivering successful programs while demonstrating excellent stewardship of donor funds and compliance with Mercy Corps and donor regulations. They will maintain strong cooperative relationships with other departments and interact effectively with international and national personnel both in a managerial and training capacity while demonstrating the ability to multi-task, meet deadlines, and process information in support of changing program activities. The most successful Mercy Corps staff members have a solid commitment to teamwork and accountability, thrive in evolving and changing environments, and make effective written and verbal communication a priority in all situations.

Living Conditions / Environmental Conditions

The position is based in Ramallah, Palestine

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

Qualified persons with disabilities are highly encouraged to apply.

Interested candidates are encouraged to apply online HERE no later than 2:00 PM Friday, 2 February 2024.  Only short-listed candidates will be contacted.