Procurement Assistant

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. 

Job Summary:

You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities: 

• Support requestors in preparing comprehensive Purchase Requisition Forms, including Request for Goods and Services (RFGSs),
• Assist in maintaining the procurement plan and tracking tool to facilitate timely communication of procurement needs, status updates on orders, and effective service delivery. This includes maintaining the procurement shared folder and tracking ongoing Indefinite Quantity Contracts (IQCs) and related invoices.
• Collaborate with the Procurement Officer in identifying competent, reputable, and reliable suppliers. This may involve following up with the Gaza team to obtain price offers and preparing Sole Source forms.
• Conduct visits to supplier sites, stores, and production facilities to gather information and support the due diligence process. Assist in conducting market analysis in Amman.
• Purchase items in accordance with CRS procurement documents, instructions, and standards.
• Prepare Payment Requests, ensuring all supporting documentation is accurate and on file to facilitate timely payments to vendors. Follow up with requestors, suppliers, and other relevant parties to address any deficiencies or discrepancies.
• Link Purchase Orders with all donor requirements and mandatory clauses, forwarding them to suppliers.
• Follow up with suppliers until Purchase Orders are signed and prepare payments accordingly.

جميع الحقوق محفوظة لموقع جوبس.

Requirements:

• Bachelor’s degree in business administration, Supply Chain Management, or related field.
• Proven experience in procurement or purchasing roles preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and procurement software preferably Bisan system.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of USAID regulations and procedures is a plus.

Basic Qualifications 

• Bachelor’s degree Required.
• Minimum of 2 years work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities.
• Good writing skills.
• Knowledge of local market conditions.
• Knowledge in MS Office package (Excel and Word).
• Israeli Driving License

Required Languages – Arabic and English. Hebrew is a Plus.

Travel – 25% of travel required in Jerusalem, West Bank, and Gaza  

Knowledge, Skills, and Abilities  

• Strong attention to detail with good organizational, time management and prioritization skills.
• Ethical conduct in accordance with recognized organizational codes of ethics
• Strong customer service orientation with excellent communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results oriented.

Preferred Qualifications 

• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

APPLICATION INSTUCTIONS: Interested candidates with relevant education and work experience are invited to complete an application which addresses the position’s requirements. To be considered for the position, candidates must submit both a CV and a cover letter, in English. Applications which fail to meet these requirements will not be considered. Applications must be submitted online at http://jobs.crsjwbg.org The position will remain open until filled; however, submission of application before June 10th, 2024, is advised.