Procurement Coordinator

Role and responsibilities 

NRC Palestine is looking for an experienced, enthusiastic, and highly motivated profile with a strong background in Supply Chain Management. The job holder will need to be willing to work in a changing environment and adapt to changes, as well as dedicate extensive part of her/his time to provide on-the-job training to staff and oversight and monitoring of procurement activities with limited travel to support the Area offices.

The main objective for the Procurement Coordinator is to coordinate and conduct a complex international and local procurement, as well as to improve the overall procurement activities in Palestine to be able to deliver high quality, efficient, effective, and compliant procurement services to meet the needs of Programs.  The Procurement Coordinator is also responsible to support and assist on countrywide procurement processes, ensuring consistency in operations and proactive collaboration and problem solving across the entire Palestine. 

Generic responsibilities

1. Ensure that procurements processed comply with the Logistical Handbook, NRC policies and donor requirements
2. Implement NRC’s logistics systems and procedures 
3. Training and support of line managers and staff with procurement responsibilities 
4. Ensure anti-corruption focus in procedures and trainings
5. Comply with the filing systems/archives according to NRC standards in all offices
6. Initiate and maintain necessary contracts with suppliers
7. Actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC 

 Specific responsibilities 

Coordination

• Work closely with the Country and Area office Logistics staff to identify challenges and collaboratively identify solutions.
• Assist to provide on-the-job training to staff and oversight and monitoring of procurement.
• Be the focal point for procurement process, auditing, and reporting to different Donors.
• Consolidate AO procurement plans at the CO level and conduct high level review.

Procurement

• Improve overall procurement activities, templates, and quality of reporting 
• Support AO in development of Procurement plan and reflect them on the Country procurement plan. 
• Be the key focal point for procurements which are reviewed by the CO medium value tender committee
• Support with the management of national tenders to support the operation in CO and support AOs.
• Assist/Lead the management of all procurement processes relating to consultancy and as required by supervisor
• Assist/ Lead the procurement processes related to major procurements and in particular those result in signing framework agreements.

Compliance

• Ensure adherence to SOPs and the NRC Logistics Handbook at all times.
• Review and update SOPs when required.
• Conduct regular spot-checks on Supporting Documentation.
• Liaise with compliance department to improve quality of services delivered by logistics to other NRC departments and therefore beneficiaries.

Other

• Upon need to supervise/ lead on the conducting Market Assessments to support strategic and operational needs of NRC Palestine.