Procurement – Logistics Coordinator

Job Title: Procurement – Logistics Coordinator

Country & Base of posting: Ramallah, with frequent travels to other bases in the West Bank and East Jerusalem

Report to: Country Representative

Responsible for: Implementation of WW-GVC procurement procedures and Supervision of Logistics.

WeWorld-GVC (WW-GVC) is an independent Italian organization emerged from the union between GVC NGO (constituted in Bologna in 1971) and WeWorld (founded in Milan in 1999), with the aim of increasing the impact of Development Cooperation and Humanitarian Aid projects in 29 countries, including Italy. 

Tasks and Responsibilities

She/he will be responsible for:

Procurement and Coordination

• Responsible for effective and streamlined Supply Chain Management across WW-GVC mission;
• Ensure strict application and respect of WW-GVC and donors procurement procedures and guidelines;
• Support the Project Managers / Project Focal Points in the creation of Procurement Project Plans
• Responsible for updating the Procurement Project Plans;
• Support Project Managers / Project Focal Points in implementing correct procurement procedures;
• Responsible for the preparation of Tender Dossiers and related documentation;
• Responsible to independently implement and follow up procurement procedures including competitive bidding, local & international tendering;
• Support the Evaluation Committee during the evaluation session and responsible for drafting the Tender Evaluation Report;
• Drafting Supply, Service, Works and Framework Contracts;
• Responsible for following up the contracts;
• Coordinate with the Finance Department to ensure correct payment terms and schedules are respected for supplier payments; 
• Liaise with the Procurement Department at Regional and Global level;
• Responsible for informing and building capacities when relevant of all WW-GVC staff regarding the appropriate implementation of procurement procedures, including the RACI matrix;
• Responsible for adapting the Global tools to the local context under technical supervision and approval of regional and HQ procurement department;
• Mainstream compliance to procurement procedures across WW-GVC mission and prevent risks of fraud, collusion, and conflict of interest;
• Ensure proper archiving of procurement documents and files in hard and soft copies, to ensure effective organization and compliance for audits and reviews;
• Provide timely, correct and complete procurement-related documentation and data for interim and final reports, in coordination with Project Manager / Project Focal Points and Finance Department, according to donors’ requests;
• Provide timely, correct and complete procurement-related documentation and data to HQ at regional and global level for internal and external audits;
• Support with any other needed task, as required by the Country Representative.

Logistics

• Supervise the fleet management;
• Supervise the correct use and maintenance of the organization premises;
• Ensure the implementation of a streamlined assets/equipment management system (including coding, follow up and handover process);
• Responsible for distribution and monitoring of existing assets/equipment among the offices, according to operational needs;
• Coordinate with the Operations Unit to ensure supply chain is highly functioning and efficient;
• Support in achieving custom clearance and importing regulations for International Cargo / Freight

جميع الحقوق محفوظة لموقع جوبس.

Requirements:

• Degrees/qualifications in logistics, trading, international relationships, law, project management, engineering;
• Minimum 3 years of proved experience in procurement and logistics in profit or non-profit sector, with knowledge of restricted and open tender procedures, work contracts, service and supply contracts;
• Previous experience in NGO is an asset;
• Good knowledge of the social and economic Palestinian context and the Palestinian market;
• Excellent knowledge of written and spoken English and Arabic;
• Quality required:
• Excellent team spirit, high ethical standards and coordination and communication skills;
• Analytical and strategical thinking skills;
• Excellent time management and capacity to meet the deadlines;
• Flexibility and capacity to work in a complex environment;
• Pro-activity and problem-solving attitude;
• Capacity to work under pressure;
• Details-oriented attitude;

Interested candidates should send their CV along with a cover letter, both in English, indicating in the subject “Procurement-Logistics Coordinator Application – Surname and Name”, to [email protected].it no later than 31/10/2022