Procurement & Logistics Manager

CARE Palestine (West Bank/Gaza) is looking for a committed professional to the values of Transformation, Integrity, Diversity, Equality, and Excellence to fill the following vacancy:

Procurement & Logistics Manager

The Manager for Procurement & Logistics will be responsible to plan and monitor all the procurement & logistics activities of CARE Palestine WB & Gaza; identify vendors with the objective of effectively meeting the procurement & logistics requirements across the mission and services within the procurement & logistics policies and procedures, strategy, organizational values and guidelines. Under the direct supervision of the ACD-Operation, the Procurement & Logistics Manager will take a leadership role in executing effective and efficient procurement, logistics and warehouse services and asset control management in CARE Palestine WG & Gaza ensuring values and competencies in maintaining transparency, integrity and compliance with established rules and regulations of CARE and the respective donor regulations. This position will also be responsible to lead the development and implementation of asset management, the planning, development, implementation and management of the key procurement & logistics strategies that includes the creation and evaluation of formal request for proposals, negotiating contracts, demand management, supplier relationship management and seeking out new opportunities to support CARE’s plans. Coordinate with CARE Egypt the procurement and transportation of supplies in destination of the Gaza Response. Undertake performance management reviews for direct reports and draw up development action plans as necessary.

Job Responsibility #1: CARE Palestine WB & Gaza Procurement management

• Manage the entire process in the planning of procurement activities, ensuring effectively-functioning processes to avoid costly delays;
• Ensure effective lines of communication between the Project/Program Managers and the procurement team to ensure priority requirements, timely delivery of goods, works and services using the CARE procurement procedures and guidelines:
• Ensure full compliance of procurement activities with the CARE’s Procurement Manual, Donor’s Regulations;
• Implement effective internal control, proper design and functioning of a client-oriented procurement management system for projects and related reporting requirements;
• Ensure effective use of internal Standard Operating Procedures in Procurement, control of workflows, continuous business monitoring and improvements in systems and processes;
• Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations, payment conditions, contractors, performance evaluation and risk assessment;
• Review in detail the Online/Offline Purchase Requisition including the relevant charging codes;
• Ensure timely preparation of procurement plans for projects and monitor their implementation by controlling processes including receipt of requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and proposals, evaluation and negotiation of certain conditions of contracts in full compliance with CARE Procurement Policy & Procedures;
• Ensure that the Key Performance Indicators indicated by the procurement policy are in place and are shared with the management on a monthly basis.
• Review Summary of Bid Analysis (SBA) and Prepare Online/Offline Purchase Order ensuring that the products or services are of high quality with reasonable prices including the preparation of a clear justification for vendor selection;
• Develop and manage the list of suppliers, elaborate supplier selection and evaluation, quality and performance measurement;
• Lead the establishment and management of professional procurement services through Long Term Agreements or Frame Work Agreements;
• Review weekly, monthly and quarterly procurement status report for all purchases and share Offline Report with SMT and all Project Managers on a weekly basis;
• Promote a zero-tolerance for violations of procurement policies and procedures;
• Coordinate with various teams on the delivery schedule, payment approvals and vendor payments to avoid any unnecessary delays;
• Upholding information with respect to the international organization's purchasing or procurement strategies, programs and events on a regular basis
• Making sure that all the sections within the procurement function work effectively and efficiently;

Job Responsibility #2: Assets control and its management

• Provide input and advice on key strategies, policies, procedures, systems and processes as they relate to assets management;
• Lead the development and implementation of CARE Palestine WB & Gaza’s Asset Management Plan/s for offices buildings, apartments assigned to CARE Employee, Guest houses etc;
• Ensure CO asset master register is updated assigning of Asset Tag according to Policy and the maintenance of proper records;
• Coordinate with finance department and make sure all Assets are recorded and tagged as per the organization’s Asset policy;
• Preparation of the yearly property insurance report and submission to CARE HQ, with the necessary approvals;
• Management budget and Key Performance Indicators for the Asset management;
• Ensure yearly physical count process of CO Assets with full documentation and reconciling with the Master Asset register;
• Recommend for disposal of Assets as per CARE Palestine WB & Gaza and Donor’s regulation coordinating with Program management, ACD-OPERATION and the Donors level, if required;
• Assess and manage risks associated with current assets and work to minimize losses on assets;

Job Responsibility #3: Supplier management

• Evaluate potential suppliers using developed and agreed criteria to support alignment and understanding of the expectations and requirements of engagement;
• Monitor and report on the performance of selected vendors to ensure timely delivery in line with contractual obligations and performance metrics;
• Manage outward communication to vendors to facilitate understanding and awareness of organizational strategic direction, changes and challenges;
• Manage the interaction between vendors and internal program deliveries to provide adequate visibility of interdependent initiatives and program activities;
• Liaise with procurement vendors to review, report on and revise contractual agreements as necessary;
• Monitor initiation of vendor enlistment process; review checklist, vendor evaluation, documentation and comparative statements; for vendor selection processes;
• Generate and implement efficient sourcing and category management system;
• Manage external vendor relations within the Procurement Department and be the liaison between the external vendors with internal stakeholders;
• Ensure enterprise-wide needs for due diligence, risk assessment and continuing vendor monitoring are being accomplished;
• The tracking, measurement, reporting and evaluation of vendor performance and ensure yearly vendor de-activation process in PeopleSoft;
• Ensure Bridger Check are done for all Vendors, Employee and Consultants for both CARE and for local partners;
• Troubleshoot all vendor problems and present to management as required.
• Identify and implement enhanced efficiencies associated with vendor management;
• Participate in formulating workflow processes for vendor selection and management;
• Maintain updated and approved vendor list;
• Timely communication with suppliers in order to speed-up the delivery of goods and services as needed, performs quality checks in order to see that vendors are not delivering substandard goods;
• Maintain records of approved suppliers and periodically evaluate vendor performance; Recommend the removal and blacklisting of vendors based on their performance and other reasons as appropriate. The procurement committee makes a decision about removal of vendors in the vendors list;

Job Responsibility #4: Logistics and Warehouse Management  

• Manage warehouse in compliance with CARE Palestine WB & Gaza’s policies and procedures;
• Set-up the layout and ensure efficient space utilization and oversee receiving, warehousing, distribution, dispatching and maintenance operations;
• Responsible for inventory including all receipt and issuance. Assure accuracy of all documentation;
• Manage stock control and reconcile with data storage system and account for inventory accuracy through monthly cycle count and bi-annual physical inventory;
• Implement end-to-end supply chain management to ensure product visibility throughout the supply chain process;
• Adhere to all warehousing, handling and shipping legislation requirements and maintain standards of health and safety, hygiene and security in all the CARE Storage facilities;
• Provide the needed logistics support to Programme management ensuring customs clearing formalities and hand over of commodities to the respective program;
• Liaise with suppliers and transport companies and receive feedback; monitor the quality of services provided;
• Responsible for supervision of all logistics and warehouse personnel and provides input to annual budget for all logistics and warehouse operations;
• Develop and implements training, supervision and monitoring plan to ensure that logistics policies and procedures are adhere to by staff;
• Make recommendations to improve productivity, quality, and efficiency of operations during times of Disaster Response;
• Conduct assessments and create implementation plans for Disaster Response needs and assure appropriate use of logistics resources for all activities;
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols;
• Controls inventory levels by conducting physical counts; reconciling with data storage system;
• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement;
• Completes warehouse operational requirements by scheduling and assigning employees; following up on work results;
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed

جميع الحقوق محفوظة لموقع جوبس.

Job Profile Requirements

• Bachelor’s Degree in (Accounting/Administration/Logistics), Master’s Degree in related field plus finance background, is preferable.
• The position requires professional experience of 5 years in the management of administrative & logistics procedures, of which at least 2 years at managerial level.
• Good knowledge in accountacy and fiscal policy;
• Good knowledge of procurment & logistcs management, desirable knowledge in the norms of relevant donors and/or funding agencies;
• Good knowledge of management and execution of procurement and logistics procedures;
• Good knowledge of the status of development and the social context of the Country in general; and
• Good knowledge of English.
• Good computer skills

Interested applicants are encouraged to send their CV and Cover letter by e- mail to [email protected], to the attention of the HR Department no later than Wednesday 15/05/2024, indicating the job title the subject line and cover letter. Applications received after this date or that do not meet the qualifications above will not be considered. Only short-listed candidates will be contacted for an interview.

Applications from female candidates are strongly encouraged.

CARE International promotes the principle of Equal Opportunity for all.