Procurement Officer

Vacancy Notice 

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

The joint Administration and Finance Unit (AFU) in the governance cluster is being created to provide quality services to the entire cluster portfolio. In the future, administrative and finance positions within governance projects will be jointly managed in this facility. The goal is to create administrative and finance services that are result orientated, resilient, flexible and at the same time provide viable development opportunities for admin and finance staff.

Inspired by the GIZ leadership principle of cooperation and leadership, this unit will be led by two managers in co-leadership. While having their own technical areas of responsibility, both managers will share the overall responsibility for the performance of the unit, staff development and quality of services. The spirit of the unit is one of service orientation, high performance and personal integrity. 

In order to support the Governance cluster, we are looking for a full-time Procurement Officer (100%)

“Procurement Officer”

Responsibilities and tasks include but are not limited to:

Procurement of Goods and services

• Invite offers, organize purchase orders and follow-up terms delivery. 
• Collects contracting documents, verify them, and draft consultancy contracts. 
• Is responsible for following up the filing of procurement documents in reference files and electronically in line with GIZ’s filing rules.
• Is responsible for procurement of goods and services through Country Office and HQ
• Responsible for material goods and consultancy contracts payments follow up.
• Is involved in annual preparation for internal control and meeting GIZ’s IC rules

Partner financing

• Is responsible for partners financing collecting contracting documents and budget verification of local subsidies, Financing Agreements, and Grant Agreements.
• Reviewing partners financial reports, providing compliance advice, and following up on payments and reimbursement request.
• Prepares handover protocols of material goods and equipment handed over to partners.
• Assists in preparing and delivering financial training to partner organizations.

General tasks

• Assists the line manager in daily management of other financial issues
• Prepares and organises information materials for the line manager and assists in preparing financial reports for the programmes when required.
• Establish contact with various department personnel to solve mutual problems, develop and improved services.
• Follows up programme’s assets and inventory lists, conduct physical material check and prepare handover protocols and disposal forms
• Informing Advisors and technical staff on GIZ financial and administrative guidelines and ensuring compliance with them 
• Deputize other admin staff in the AFU
• Performs other duties and tasks at the requested by line manager 

جميع الحقوق محفوظة لموقع جوبس.

Required qualifications:

• University degree in accounting, finance, administration, or any management related study (equivalent to BA or MBA) 
• At least 4 years of professional experience carrying out similar tasks in administration and finance is similar organization.
• Fluent in English and Arabic. German is a plus.
• Strong computer skills, particularly in MS Office application (e.g. word, excel, PowerPoint)
• Excellent communication and interpersonal skills
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet)
• Willingness to take responsibility for processes
• Ability to work under stressful conditions, self-initiator, flexible and able to work with people of different backgrounds, service oriented, friendly personality, well organised and motivated
• Willingness to upskill as required by the tasks to be performed

Assignment: Starting ASAP. 

Attachment GIZ applicant information form