Procurement Officer

International Medical Corps is working to relieve the suffering of those impacted by war, natural disaster and disease by delivering vital health care services that focus on training, helping devastated populations return to self-reliance. IMC has been working in Gaza since 2009 and is currently implementing a project to support health service provision in partnership with local NGOs.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

International Medical corps is currently looking for: Procurement Officer (1).

Capacity: Full Time Contract 

Desired Start Date: 02. January, 2022

End date: 30. September,2022

Location: Gaza City.

Reports to Senior Logistics/Procurement Officer  

Main Responsibilities:

1. Technical

• Act upon submission of a dully approved Purchase Request. Educate and support customers to ensure timely submission of approved PRs with sufficient details, realistic delivery target date.
• Record and track PRs through Procurement Tracking sheet: every procurement step is logged into PTS.
• PTS is supplied on weekly bases to customers and segregated per project.
• Carry out market analysis, record suppliers, collect relevant documentation and proceed to screening including Bridget Insight control. 
• Maintain suppliers’ individual files with relevant administrative documentation. Maintain supplier tracking sheet.
• Use lists of recommended suppliers provided by UN agencies, embassies, other NGOs… Able to explain why selected suppliers have been invited to bid.
• Implements competitive bidding following IMC procurement thresholds (single quote, negotiated, Request For Quote, National open Tender, International open Tender). Assesses thresholds against total value of procurement line per grant for the entire duration of the grant.
• For single quote and negotiated procedures, self-sufficient, collect quotes and prepare bid summary for further review and approval.
• Depending on selected process, draft Request for Quotes, launch bidding process, collect quotes in sealed envelopes, evaluate offers in tender committee, proposes recommended supplier, record and implement committee conclusion.
• Negotiate business terms and conditions, prices, quality to International Medical Corps’ benefit. Draft Purchase orders and collect approval. Collect supplier’s signature on all Purchase Order pages and provide copy of PO to supplier.
• Inform relevant Warehouse point person about upcoming deliveries and provide copy of PO for control against specifications and quantities.
• Receive invoice and control against original order, advance payments/installments already delivered.
• For goods: Facilitate delivery of orders to the warehouse of the site of payment and collect Good Received Note. 
• For services: Facilitate delivery of services, collect memo from most technically sound IMC personnel for completion validation. Ensure period of guaranty, aftersales service is mentioned.
• Attach GRN to procurement file with supplier’s invoice and transfer file to finance for payment.
• In collaboration with Finance Department & Senior Logistics Officer and based on “Test of Transaction” provided by the Audit Department, provide missing/incorrect documentation and undertakes any adjustment recommended.
• Maintains contract schedules for each contract including star/end date, payment schedules.
• Is responsible for timely custom clearance of imported items. Places exemption / authorization files ahead of time as possible, facilitate smooth process and timely submission of any additional information/documentation.  Ensures efficient implementation of process, minimized storage cists and demurrage fees and reduced importation process time.
• Maintain importation tracking table.

Responsible for preparing: 

• Procurement Tracking Sheet segregated per grant.
• Procurement Tracking Sheet: segregated per grant
• Supplier tracking sheet
• Contract schedules 
• Updated Procurement Plans
• Importation tracking table.

2. Compliance 

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Stick to IMC Standards and Regulations.

3. Working Relationships

• Proactively engage with supervisor, and key staff.
• Proactively engage on a regular basis with supervisors/Line Managers, to seek advice where needed.

4. Representation

• Represent IMC in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values, and standpoint regarding other actors

5. Security

• Ensure the application of, and compliance with, IMC security protocols and policies of you.

جميع الحقوق محفوظة لموقع جوبس.