Procurement Officer

Overview: USAID’s Momentum Country and Global Leadership (MCGL) award is a USAID funded global award, that works in tandem with country governments and local nongovernmental organizations to provide targeted technical and capacity development assistance, and contribute to the global technical leadership and policy dialogue on improving measurable outcomes for maternal, reproductive, newborn and child health, and voluntary family planning.

MCGL seeks a Procurement Officer to support the undertaking of all procurement requirements for a two years USAID program in East Jerusalem, the East Jerusalem Hospital Network (EJHN). EJHN comprises six non-profit, charitable hospitals that have a long history of providing services to patients from East Jerusalem, the West Bank and Gaza hospitals in East Jerusalem. The EJHN program will support hospitals within the network to diversify income streams and improve quality of services for patients from the West Bank, Gaza and East Jerusalem. This position reports to the Procurement Support Specialist. 

The Procurement Officer is responsible for undertaking all procurement requirements, including sourcing, completing Basis for Vendor Selection (BVS), raising of Purchase Orders (POs)/contracts, negotiating, purchasing and liaising with all vendors/suppliers and ensure implementation of Procurement processes and procedures according to Jhpiego Procurement Manual. The procurement officer will also liaise closely with the finance team to provide support in ensure invoices are valid, and paid promptly on time. The procurement officer will also track and support VAT processes ensuring compliance with local laws and the donor guidance.  

Responsibilities: 

• Ensure that all procurements follow USAID regulations and are conducted in accordance with Jhpiego standard practices  
• Support procurement needs of the project and ensure compliance with Jhpiego policies and donor regulations in coordination with compliance unit.  
• Support the development of a consolidated procurement plan for the EJHN project and its implementation. 
• Perform procurement functions including; soliciting for quotations, negotiating prices, after sale services with vendors, raising purchase orders/contracts, verifying business registration and tax clearance certificates of vendors/suppliers for validity. 
• Generate Basis for Vendor Selection (BVS) and ensure that they are fully approved. 
• Ensure that completed purchase orders are forwarded to Finance Team for goods receipt and payment purposes and Logistics Officer for inventory management purposes. 

• Ensure that invoices for vendors are submitted to Finance Team for timely payment. 
• Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff. 
• Work with Logistics Officer to ensure that documentation related to donation/hand over of supplies or equipment to facilities supported by Jhpiego is properly kept.  
• Provide support to the annual inventory counts as appropriate. 
• Provide support for VAT tracking, exemptions/refunds per country laws and donor guidance 
• Maintain and update procurement records and ensure that copies are properly filed. 
• Implement the procurements policies/procedures as outlined in Jhpiego Procurement Manual. 
• Assist in coordinating with Jhpiego Baltimore staff on approvals of POs/Contracts that require HQ approvals, shipments, clearing and deliveries to the office. 
• Monitor open POs and advice on their status 
• Do monthly reports on open POs 
• Any other duty that may be assigned from time to time.  

جميع الحقوق محفوظة لموقع جوبس.

Required Qualifications: 

• Minimum qualification of first Degree in Procurement or Business Administration  
• Minimum 5 years of relevant experience in procurement and logistics. 
• Experience working in a procurement unit of an international NGO or related organization with procurement tasks for a minimum of 5 years. 
• Experience in procurement and stock and inventory management 

Preferred qualifications:  

• Familiarity with USAID Rules and Regulations  

• Knowledge of global sourcing and procurement strategies, tactics, processes, procedures, and systems  
• Demonstrated experience with US Government acquisition management  

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Applicants must submit a single document to include: cover letter, resume, and references to the email address by June  15, 2024 and subject to be Procurment Officer: 

[email protected]

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.