Procurement Officer

SOS Children’s Villages takes action for children as an independent non-governmental social development organization. We build families for children in need, we help them shape the development of the community, we respect varying religions and cultures, and we work in countries and communities where our mission can contribute to development.

Child Safeguarding Commitment:

SOS Children’s Villages works with children’s and youth. Any applicant he/she should act in a way that safeguards children and youth from all forms of discrimination, abuse, mistreatment and neglect, and will keep data about the children and youth in SOS Children’s Villages programmes confidential. He/she will report all concerns regarding actual or potential child abuse, mistreatment or any other violation of the Child Protection Policy according to our reporting and responding system. For sure, He/she would be protected and supported by the organization.

PSEA Standards:

SOS Children’s Villages, has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries.  Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours).  Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training.  All staff must ensure that they understand and act in accordance with this clause. 

Equal Opportunity Employer:

SOS Children’s Villages is an equal opportunity employer and values. We do not discriminate on the basis of race, religion, color, national origin, gender, age, marital status, veteran status, or disability status.

SOS Children’s Villages Palestine is searching for:

Position Title: Procurement officer

Line Manager: CVP Director  

Status: Full Time

Contract Type: Limited Contract till 31/12/2025 and might be extended

Location: Bethlehem

Mission of the Position:

The procurement officer supports the programme different functions and projects in facilitating the acquisition of services and goods. The role of the procurement officer varies according to the locations and fields work, he/ she will implement the finance & procurement guidelines within the project and will be responsible overvalue for money and the prompt provision of requested services/goods. 

Key performance areas and main responsibilities:

Market Review

•  Regularly identify new opportunities, including the sourcing of new suppliers, methods, and practices to increase efficiency and meet the organizations’ goals
• Prepare a list of expected suppliers/ service providers.
• Assist his/her clients in developing key performance indicators for new and existing suppliers and conduct regular supplier pre-qualifications and evaluations

Validation of Needs:

• Supports the Programme Director in validating requested acquisitions through performing record checks and field visits to locations when necessary.
• Compiles and prepares location Admin needs for recurring acquisitions (Stationery, Printing Materials, spare parts, etc.) and support in alignment with procurement thresholds.

Procurement operations & Processes:

• Keep abreast of Programme Approved Procurement Plan.
• Liaise with the programme finance coordinator to confirm the sufficiency of budget lines.
• Organize the proper flow of purchase requisitions and sort them according to priorities.
• Check the sufficiency of Specifications and ToRs
• Implement procurement procedures per defined thresholds, obtain ND’s approval when limitations araise.
• Prepare Request for quotations and draft Tender Documents.
• Coordinate the opening, solicitation, dissemination and collection of offers.
• Act as a focal point for properly addressing bidders’ queries.
• Act as a non-voting member within the evaluation committee.
• Prepare the evaluation minutes and obtain necessary reviews and approvals.
• Prepare the supply order, obtain PM/FC approval and submit it to the awarded vendors.
• Coordinate the delivery of requested service/good within the locations with requesting facility.

Suppliers Administration:

• Prepare the contractual agreements.
• Collect clients post-acquisition feedback on suppliers and share them with the National Procurement.
• Keep updated Vendors and price list.
• Prepare and send awarding/regret letters to suppliers.

Safeguarding of Assets

• Maintain an updated inventory/ Fixed Asset list.
• Keep abreast of assets movement within the locations.
• Prepare the “in custody” documents.
• Prepare a list of dormant/revoked assets and submit them to NO Finance & Controlling.
• Keep a list of guarantees.

Reporting & documentation

• Ensure update NA’s Suppliers List.
• Prepare quarterly reports on procurement progress.
• Prepare inputs to cash flow and liquidity plans.
• Ensure the complete documentation for the acquisition; requisitions, approvals, delivery, bill of lading, inspection, warranty etc. and prepare claims.

Child Safeguarding (CS)

• Responsible within own area of work to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination based on SOS Child Protection Policy principles
• Responsible for reporting any CS suspicion, concern, allegation or incident immediately following Child Safeguarding reporting procedures. CS reports should be made to the national CS focal person or any other member of the national CS team and/or to the respective line manager     

جميع الحقوق محفوظة لموقع جوبس.

Qualifications and Competencies for the position:

Must Criteria

• BA Degree in the field of Business Administration, Finance or Accounting.
• Working experience of 3-5 Years in Procurement.
• Experience in working for NGOs in procurement.
• Experience in working with Internationally funded projects.

• Very good knowledge of contract management.

• Very good knowledge of English.

Competencies – knowledge, skills, abilities

• Intermediate Skills in using MS Office 2019
• Ability to work under pressure.
• Good communication skills.
• Analytical Thinking.
• Dynamic and proactive al criteria e.

Preferred addition

• Knowledge of/ experience in using MS office.
• Advance Credentials in procurement, supply chain etc are preferred.

Interested candidates must send their Cover Letter including related job achievements, CV, and three traceable references to:

Recruitment@sos-palestine.org by Wednesday 26/02/2025

Indicating in the subject line:    Procurement officer

Otherwise, it will not be considered. This post is open for internal and external candidates. Only short-listed candidates will be contacted. Applications after the deadline will be excluded. Applications not conforming to the conditions will not be consider