Program and Procurement Assistant

الوصف الوظيفي

Position Location: Ramallah, Palestinian Territories

Background:

Creative Associates International is a dynamic, global development company that specializes in education, economic growth, democratic institutions, and stabilization. Based in Chevy Chase, MD (metro Washington, D.C. area), Creative has programs in more than 30 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Founded in 1977, Creative is a minority-owned, mission-driven organization that has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Project Summary:

This USG-funded initiative aims to enhance the civilian rule of law and focuses on improving the capacity of local institutions to provide and sustain essential services in accordance with universal standards of justice and human rights.

Position Summary:

The Program and Procurement Assistant will serve as the lead for all procurement-related activities while also providing essential support to the programs team. The position is critical in ensuring that both operational and programmatic aspects of the project are effectively coordinated. The successful candidate will be responsible for managing procurement processes, including vendor relations and solicitations, while also contributing to the successful implementation of community engagement activities. This role requires strong organizational, communication, and interpersonal skills to support both administrative and field-based functions.

Reporting & Supervision:

This position will report to the Program Manager.

Primary Responsibilities:

Programs duties

Coordinate program activities with key stakeholders at the community center and surrounding communities.

Support implementation of community activities that aim at strengthening ties between local institutions and communities.

Participate in Community training sessions and other project activities.

Procurement and Operations Responsibilities

Conducting market research for each type of procurement and maintaining a database of vendors and items commonly needed by the project.

Preparing solicitations and requests for proposals or quotes for technical and operations requirements of the project

Preparing clarification to all vendors and preparing solicitation modifications when applicable.

Facilitating the evaluation process for each solicitation according to Creative’s procurement policy, this includes but not limited to preparing the evaluation forms and following up with the technical evaluation committee for required input.

Compiling and reviewing estimated budgets, soliciting quotations, and determining price reasonableness justify award recommendations.

Drafting the negotiation memorandum for solicitation.

Ensuring payment request forms are appropriately and consistently completed before being submitted to Finance.

Maintain stock or office supplies in accordance with project budget.

Manage the visitor, mail, and delivery logs.

Coordinate with home office on new purchases, receive inventory, and coordinate payment.

Ensure that vendors, service providers, and field consultants are properly vetted through vetting platform.

Coordinate logistics when international staff members visit the West Bank office.

Collaborate with all staff members to maintain a travel schedule for the office to be shared with all staff and HQ management (travel includes international and domestic travel).