Program Assistant

Please Note: This position is under a recently awarded program by USAID and will start as soon as possible.

• The applicant must be a resident of Ramallah and Al-Bireh Governorate
• Working days: Tuesday to Saturday (Days off Sunday & Monday)

Application Deadline: We are reviewing all applications on a rolling basis until a final candidate is selected. Please apply by Mar 22, 2024, for consideration. However, we encourage candidates to apply immediately if interested.  Only shortlisted candidates will be notified.

Overview:

National Democratic Institute - NDI is a non-profit, non-partisan, non-governmental organization that works in partnership around the world to strengthen and safeguard democratic institutions, processes, norms and values to secure a better quality of life for all. NDI envisions a world where democracy and freedom prevail, with dignity for all.

NDI has been present in the Palestinian Territories since 1994, working with Palestinian political parties, civil society organizations, activists, universities, and youth on a variety of issues including advocacy campaigns, message development, political outreach, and the inclusion of women and youth in the political process and decision-making.

NDI West Bank & Gaza is seeking a full-time Program Assistant to work closely with the Program Officer under the supervision of the Program Manager to provide assistance to the program. The position will be based in Ramallah.

جميع الحقوق محفوظة لموقع جوبس.

Responsibilities:

• Assist with drafting narrative and financial reports.
• Assist with organizing program activities and monitoring/reconciling assigned program budgets/expenditures
• Assist with preparing correspondence and program outreach materials.
• Assist with organizing logistics for trainings and workshops (event space, catering, arrangements, etc).
• Coordinate logistics for events including online and offline workshops, sessions and trainings.
• Build relationships and maintain communication with program partners and stakeholders.
• Follow up with program participants.
• Filing documents and helping organize the electronic and physical filing system.
• Coordinate activities with other program staff.
• Arrange for hotel booking, flights reservation, and visas and support filing of expense reconciliations.
• Update and monitor the office inventory list.
• Maintain records of program results, including but not limited to stakeholder contact information, key issues discussed and decisions made.
• Draft weekly internal program reporting, ensuring activities are fully described and indicators / disaggregation is correctly reflected, providing troubleshooting as needed.
• Track Palestinian political news and social media activity; draft short briefing memos on emerging topics.
• Perform other duties as assigned by team.

Qualifications/Person Specification:

• Bachelor's degree in public administration, business administration, or similar field
• 3-5 years office experience, prior experience working for international organizations
• Office administration experience
• Experience providing logistics and administrative support for a program
• Willingness to learn and open to new ideas
• Proficiency with Google Suite and Microsoft Office (Word, Excel)
• Fluency in Arabic and English
• Ability to freely travel within the West Bank

Thanks for your interest in working with NDI. Interested candidates should send CVs and cover letters to

[email protected]

no later than March 22th, 2024.

NDI will contact only those candidates who have been selected to move forward with the hiring process. NDI will not respond to queries on a candidate’s status nor consider applicants not submitting documents to the above address.

NDI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, national origin, or disability.