Program Office Clerk

Job Summary:

Under the supervision of the Program coordinator, The Program office Clerk will provide support in translating document and direct translation with the team. He/she will be involved in drafting planning and supporting the program manager in team organization.

He/she will be in charge to provide support in drafting operational logistic, programmatic and administrative documents.

Job Description:

Translation

• Ensure translation of the key program documents
• Ensure ad hoc oral translation to in daily team organization, and meetings.
• Support the program manager with translation through email writing, phone calls and meeting with local partners

Planning and organization of the program team

• Support program manager in establishing and communicating weekly plans to the program team
• Draft planning documents for internal use.
• Support the PM in communication of planning and organization of the team. 

Operational logistic, programmatic and administrative documents

• Ensure drafting all logistic documents upon line manager request and in respect with SI formats
• Ensure drafting all programmatic documents upon line manager request and in respect with SI formats
• Ensure drafting all administrative documents upon line manager request and in respect with SI formats

Archiving

• Contribute to the security of programme archives
• Archive program documents according SI protocol and alert the line manager is any irregularity is noted
• Support in the preparation of audits and sending archives to HQ

Reporting/communication/representation

• Immediately report any problems or information that could affect the projects/activities or the security of the teams to the program manager
• Represent SI in collaboration with the program manager and projects/activities to the relevant bodies: local NGOs, clusters, coordination forum etc.
• Upon request of the line manager, assist to meeting and ensure the meeting minutes.

جميع الحقوق محفوظة لموقع جوبس.

Studies: Diploma or bachelor’s degree (or same level of studies), in English, secretary, communication or similar fields.

Experience: 2 years’ experience in secretariat, program management or experience in similar position is an asset, preferably in the humanitarian or development sector.

Languages: Fluent in English and Arabic, writing, reading, understanding, and speaking.

Skills:

• Knowledge in project management, translation and interpretariat field
• Knowledge in team organization
• Strong organization skills
• Knowledge and experience in photography and videos.
• Experiences in communication
• Understanding of community-based and gender-sensitive approaches
• Willingness to work in the field
• Very good communication skills with a wide range of stakeholders
• Teamwork spirit and ability to work effectively under pressure

This role is offered on the basis of national terms and conditions.

Interested candidates are invited to submit their application, composed of a CV and a cover letter, preferably in English, before 20th August 24, through Jobs.ps or to the mail address [email protected]. Please indicate the position title in the subject line of your e-mail.

Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.

Only shortlisted candidates will be contacted for an interview