Program Assistant

MAJOR DUTIES AND RESPONSIBILITIES:

The Program/s Assistant will work under the supervision of the program director with support from the three program managers. The PA’s responsibilities include, but are not limited to: 

• Assist in organizing the project’s activities such as conferences, workshops, seminars, and meetings, etc. as well will assist with organizing workshops and meetings. 
• Edit, format, and contribute to the drafting of reports and other documents, including informational emails, operational reports, briefing materials, training materials, donor reporting, and presentations.

• Contribute to collecting and tracking indicators and other monitoring and evaluation support.
• Plan and expedite travel and accommodation arrangements whenever needed.
• Assist in scheduling program meetings with partners and electoral stakeholders, and maintain a calendar of events.
• Take minutes of program/s meetings and serve as rapporteur for program events.
• Contribute to maintaining detailed records of program activities and files, including consultant contracts, personnel files, project files, etc.
• Provide other financial, administrative, and operational support, working closely with the team wherever requested.
• Assist with special projects, research, and program development in conjunction with the needs of the projects.

• Assist in data entry and documentation process for program/s documents and maintain an efficient filing system including all related documents.

• Perform other duties as requested

جميع الحقوق محفوظة لموقع جوبس.

POSITION REQUIREMENTS:

• Prior experience organizing events and logistics;
• Experience working with NGOs, in the area of gender empowerment is preferred;
• Working level proficiency in Microsoft Office products including Word, Excel, PowerPoint, and Outlook.
• Excellent communication and organizational skills, including strong report writing and verbal communication skills; 
• Based in the West Bank and able to travel within the West Bank, as feasible.  

EDUCATION:

University degree in public administration, business administration, or a relevant field and/or minimum 3 years experience working with non-profit organizations. 

LANGUAGE SKILLS: 

Fluency in written and spoken Arabic and English is required.

Interested candidates are requested to submit a cover letter and CV to [email protected], with the position title in the subject line no later than Wednesday 20.11.2024