Programme Assistant

Programme Assistant - (2408375)

DESCRIPTION OF DUTIES

The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office.

● Provide administrative support across a range of programme support activities.

Financial

● Review obligating documents and undertake reconciliations, as required.

● Process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments.

● Support in monitoring aspects of the implementation of country activities, such as, funds for project/programme budget and financial expenditures, according to the approved countrywork plan, drawing the attention of the supervisor to problems, inconsistencies, and delays.

● Brief staff at all levels on budget, financial, administrative, human resources and other procedures and practices.

Administrative

● Provide input to the immediate supervisor on aspects of planning, resource allocation and human resources management of the programmes and projects.

● Assist with human resources administrative tasks, including monitoring staff contracts, maintaining and updating the departmental human resources plan accordingly and acting as leave administrator.

● Coordinate the smooth running of administrative functions, including maintaining an up-to-date status of the office space and acting as the office space focal point for the department.

● Analyse incoming correspondence and requests, researching and providing background information as required.

● Draft correspondence on own initiative or based on instructions and finalize correspondence/reports for signature.

● Maintain the unit's filing system of technical documents and correspondence.

● Provide support on all administrative and logistics preparations required for the organization of meetings and staff travel.

● Support colleagues on general administrative processes and assist/backstop administrative staff in the team.

جميع الحقوق محفوظة لموقع جوبس.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education with equivalent administrative certification or training.
Desirable: University degree in business administration, social sciences, or related field. Training in the administrative systems of a United Nations agency, fund or programme.

Experience

Essential: Minimum of five years of work experience relevant to the position (in the secretarial/administrative field).
Desirable: Relevant administrative and financial experience in WHO or in the United Nations system (UN).Experience in Oracle-based or other enterprise resource planning systems

Skills

● Knowledge of administrative and financial support procedures and practices, rules and regulations.

● Skills to write/draft routine and non-routine correspondence and reports using proper grammar, punctuation and style.

● Ability to perform basic financial accounting operations

● Ability to use standard office computer software, take notes and operate computerized systems and databases.

● Ability to undertake simple research, and organize information for the preparation of reports briefings and filing.

Interested and qualified candidates can apply online through Apply Now-button below