Project Assistant

الوصف الوظيفي

يعلن المجلس الثقافي البريطاني عن حاجته الى :

Project Assistant-Gaza

Location:Gaza
Duration:One year renewable
Working hours:Part-time
Closing date:Tuesday 15 July 2014

Purpose of job:
To deliver high quality logistical and administrative support to the projects team in Gaza in accordance with British Council values and standards.

Context and environment: Member in the Customer Relations team across Palestine who is responsible for providing customer services, Exams business, support to our local cultural relations, and attending to customers interactions. The post holder will work as a project assistant to provide logistical and administrative support to projects team in Gaza.

This role will be line managed by Programme Manager, Gaza office.
The post holder will be required to work 5 days/week, Sunday – Wednesday from 11:00 to 15:00 and Thursday from 0900 to12:00.
A valid driving licence is essential for the post.

Accountabilities, responsibilities and main duties inline with Equal Opportunity &Diversity (EO&D) and other overarching corporate policies:
-Handle first level enquiries about the full range of British Council Activities and Services and referring customers requiring further specialised services to the appropriate member of staff, to operating the switch board.
-Provide professional first level reception and enquiry service to customers and visitors
-Receive and distribute mail between office/vendors/partners
-Operate the switchboard and answer first level inquires received by phone professionally.
-Cascade messages received from customers/ visitors to relevant colleagues; Messages to be taken accurately (including details of source) and passed on promptly
-Maintain the reception area in an orderly condition at all times
-Control and supervise the display of materials at reception and on the display board and ensure that any material on display is up-to-date and in line with corporate identity standards
-To Complete daily / monthly tracking sheet
-Responsible to facilitate and support people with special needs / disabilities in entering our premises and evacuation during emergency

Administrative:
-Scanning document and sending e-mails
-Faxing
-Arranging appointments between projects team, Gaza and partners
-Filing
-Liaising for logistical support including maintain the power generator and BC car
-Support the delivery of Exams Services in Gaza.
-Support the programme coordinator, Gaza and the Exams Coordinator in preparation / delivery of IELTS exam, processing IELTS applications
-Support Programme Coordinator, Gaza and Exams Coordinator in delivering professional and Academic Exams
-Support in promoting for the Exams services to potential customers and report institutional needs
-Provide Logistical assistance and support to Projects team in Gaza
-Assist in providing support to all programmes in Gaza
-Assist in distributing, collecting and compile scorecard as required by projects team
-Ensure that adequate supply of cleaning material and stationary are available at all times for Gaza Office
-Assist in in delivering operational activities as necessary: prepare venues, invitation letters etc
-Booking conference rooms, and Video Conferencing room
-To provide support to project team in the absence of staff
-keep a complete and up-to-date record of consumable stationery, promotional items and ensure adequate and accurate stock is available at all times
-Act as GE & GEOD on Finance system (FABS)
-Act as GE & GEOD roles
-Collect income and issue receipts

Key relationships:
-All British Council Stakeholders
-All units within office
-Corporate clients
-Public enquirers

Other important features or requirements of the job
-High degree of flexibility required. Frequent unsocial hours in order to deliver exams services and programme activity in Gaza.

How to apply

Read the role profile carefully
download and fill the application form. Application Form

Submit both your application form and CV by email [email protected]
Closing date:Tuesday 15 July 2014