Project Coordinator

Job Title: Project Coordinator

Type of Contract: National Personnel Service Agreement 

Duty Station: Ramallah

Duration of Contract: 12 months with the possibility to extend based on fund availability and performance.

Closing Date:  Apply before 6:59 am on 1 October 2022 

 

 

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. UNDP Programme of Assistance to the Palestinian People (PAPP) derives its mandate from the United Nations General Assembly Resolution 33/147 of 20 December 1978 to improve the economic and social conditions of the Palestinian people by identifying their social and economic needs and by establishing concrete projects to that end.

UNDP/PAPP places empowerment, resilience, and sustainability at the center of its operation and focuses on three priority areas: the Gaza Strip, East Jerusalem, and Area C of the West Bank, where the needs are the greatest. UNDP/PAPP is active in four thematic areas: democratic governance and the rule of law; economic empowerment and private sector development; environment and management of natural resources; and public and social infrastructure.

 

UNDP/PAPP is seeking a candidate to fill the position of Project Coordinator based in Ramallah, to support the Project Manager in the implementation of the Project in Support to COVID-19 emergency response and vaccination promotion. The project aims to strengthen the government and partners' capacity to advance the COVID-19 vaccination promotion, while strengthening the health system’s capacity to maintain and ensure continuity of essential healthcare services, considering the burden and challenges posed by the COVID-19 pandemic. To achieve this overarching goal, the project focuses on four critical areas: 1) Deployment of health personnel to support the COVID-19 vaccination; 2) Support to mobile health clinics in rural areas (Area C) to ensure vaccination and primary healthcare coverage in marginalized communities; 3) Provision of critical medical equipment and supplies to support and maintain essential healthcare services: 4) Evidence generation to support decision making: development of knowledge products to inform policies and strengthen institutional capacities.

 

Duties and Responsibilities

The Project Coordinator will undertake the following functions:

 

1. Project coordination and implementation:

• Maintain and monitor project plans, activities and budgets in collaboration with other project staff and implementing partners.
• Conduct regular field visits to gather data and follow up on progress.
• Monitor project risks and issues and provide solutions where applicable; update the status of project risks and issues by maintaining the logs.
• Identify changes and challenges in the external environment and promptly suggest necessary actions/corrective measures.
• Monitor and ensure relevant gender mainstreaming considerations are embedded in project activities.
• Handle correspondence and ensure the filing system is maintained and updated properly.
• Coordinate the implementation of HACT (Harmonized Approach to Cash Transfers) procedures in line with UNDP rules and regulations.
• Ensure project implementation is in compliance with UNDP Rules and Regulations.

 

1. Stakeholder and Partnership Engagement:

• Assist in coordinating meetings with stakeholders including governmental officials, private sector, NGOs and the local community.
• Actively seek the engagement and participation of women and youth throughout the implementation of the project.
• Support implementing partners capacity and promote interlinkages amongst partners in alignment with the project objectives and vision.

 

 

1. Reporting, Monitoring, and Evaluation:

• Assist in the preparation of project proposals, inception reports, workplans, donor progress reports, and impact reports for the project.
• Draft monthly workplans, minutes of meetings, field visit reports and factsheets.
• Document lessons learned, best practices and success stories to contribute to learning.
• Monitor project implementation against the established indicators in coordination with the RBM Team.

 

 

1. Communication:

• Work closely with implementing partners, project stakeholders, relevant clusters, and communities at the field level.
• Support the development of communication and visibility materials in coordination with implementing partners and UNDP’s communication team.
• Ensure that all donor branding and visibility requirements are fulfilled.

5. Perform any other duties as assigned by supervisors.

 

 Institutional Arrangement:

 

The Project Coordinator will function under the guidance of the Programme Analyst and the direct supervision of the Project Manager.

 

Competencies

Core competencies:

 

Achieve Results:    

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:    

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:    

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:    

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:    

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Act with Determination:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

People Management:

Supervisory duties N/A

 

Cross-Functional & Technical competencies:

 

Thematic Area:

 

Business Direction and Strategy:

Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources

Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations

 

Business Development:  

Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally

 

Business Management:  

Customer Satisfaction/Client Management:

 

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy.

Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.

 

Partnership:

Ability to build and maintain partnerships with wide

 

Management:

Networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies

 

Communication:

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other

appropriate channels

 

Monitoring:

Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

 

 

Required Skills and Experience:

 

Min. Education requirements:

High School Diploma required or; Bachelor’s Degree in International Development, Health, Social Sciences, or a related field will be given due consideration.

 

Min. years of relevant work experience:

Minimum 7 years with High School diploma or 4 years with bachelor's degree of experience in project coordination.

 

Required skills:

 

• Proven experience in dealing with local governments, NGOs, and,  bilateral and multilateral donors
• Experience in results-based management
• Excellent use of project management software and Microsoft applications

 

Desired skills in addition to the competencies covered in the Competencies section:

 

Knowledge of the UN system and familiarity with UNDP procedures would be an asset.

Previous experience with international (public or private sector) organizations is desirable.

 

Required Language(s):

Fluency in both English and Arabic languages is required