Project Manager - جوبس

الوصف الوظيفي

Position: Project Manager

Contract duration: 1 year renewable (depending on the fund)

Location: West Bank

Starting Date ASAP

I. Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of cooperatives in rural areas, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank and Gaza.

III. Position Profile

Under the supervision of the Projects Coordinator, the Project Manager’s role is to take charge of the emergency team consisting of Deputy Project Manager (DPM), his only direct management staff, and project (technical and protection) officers who conduct daily field operations. The project manager is expected to oversee the operations of the emergency team across West Bank (including East Jerusalem) pertaining to the provision of in-kind assistance (residential, livelihood, WASH) and cash support to the most vulnerable populations in Palestine, in line with the project criteria and processes. The project manager is accountable for both the activity implementation and the overall project achievement.

IV. Responsibilities

Project Implementation and Supervision

Under the strategic guidance of Projects Coordinator, the Project Manager is responsible of the over implementation of the project, both daily operations and medium and long-terms activities and projects objectives, ensuring timely response, quality delivery and systematic and detailed follow up.
Coordination between the emergency team and relevant support and program departments
Systematic reporting, including weekly, monthly and ad hoc reporting to Projects Coordinator, monthly reporting to Project Development (PD) department and AME follow up.
Ensuring accountability for the performance of project team, throught the DPM, in terms of outputs, quality, efficiency and compliance with ACTED rules and policies.
Responsible and accountable for the technical outputs, quality, efficiency and compliance with Shelter / Livelihoods / WASH minimum standards

Administration and Operational Management

Finance and Logistics

Review the Budget Follow up(s) and provide accurate forecasts with Bill of Quantities
Forecast monthly cash requirements of the project
Contribute to quality checks and procurement committees to finalize suppliers’ selection according to applicable scenario
Confirm quality of material selection if and when applicable
Ensure a proper and cost-efficient management and use of the project assets and stocks

2.2. Administration/HR

Participate in the recruitment of technical staff (development of organigrams, Terms of References (TOR), elaborating the tests and reviewing them; interviews etc)
Ensure that project staff understand and are able to perform their roles and responsibilities
Undertake regular appraisal of the DPM and ensure regular appriasals are done for staff and follow career management

Representation and liaison with key stakeholders

Under strategic guidance of Projects Coordinator, the Project Manager is responsible of the efficient coordination and communication with the relevant stakeholders, including (but not limited to) shelter cluster, Consortium partners and management unit, local authority and relevant government bodies.
Responsible for enforcing and maintaining good relations with partners, beneficiaries and external stakeholders, with a special focus for the Consortium agencies. The Project Manager is expected to have a long-terms strategic view on the partnerships, to be agreed with the Projects Coordinator and to be implemented by the team.
Prepare draft talking points, reflecting ACTED’s achievements, lessons learned, risks and ways forward to relevant stakeholders.
Represent ACTED with any other stakeholders, following the needs of the Program Department.
Advocate, at Consortium level, for improvements and change that may benefit ACTED’s strategy, outlook and strengthen its position.

Technical guidance and oversight

Lead development of technical specifications and material quality checks
Responsible for developing, implementing and supervising the technical requirements of the project
Responsible for revising and upgrading the technical specifications of existing material provided
Responsible for overseeing the technical drawing software ‘’Autocad’’ or other as relevant.
Responsible to conduct field assessments and monitoring visits to assure the standard quality of materials to be provided and/or provided (specifications and installation). Supervising the implementation of activities on the project sites.
Participate in the tender evaluations as an observer and provide expert input during the evaluation of bids for construction works
Ensure that the construction works are corresponding to the design, and the quality of the installed materials meets the desired standards. Alert the project team on any identified deviation regarding the quality of materials used and construction methods applied in comparison to the requirements of the relevant national legislation and the tender documentation

Development and management of ACTED’s GIS system

Responsible to ensure that the needed resources and and capacities for the compiling and organizing GIS data from maps, databases and other sources;
Responsible to ensure that the needed resources and and capacities for the collection of data in the field using Global Positioning System.
Responsible to ensure that the needed resources and and capacities for the collection and conversion of mapping resources and GIS data; Producing GIS maps for different activities.(ie factsheets for external dissemination)

Technical counseling and advising

Responsible about the efficient coordination with finance and logistics, ensuring quality and accuracy of the bills of quantities and technical specifications for the needed materials and tools.
Responsible internally for the continuous improvement of the project team on the technical requirements , to always better meet the needs of the population. All related information and specific technical areas relevant for the project, should be conveyed to Projects Coordinator.
Provide technical support to the emergency team, directly or through the DPM, as well as to Logistics department and other projects’technical team, to implement activities with high quality standards;

Monitoring and Reporting

Responsible and accountable for the technical outputs, quality, efficiency and compliance with Shelter / Livelihoods / WASH minimum standards
Responsible or contributor in any report related to the project, both internal and external ones.
Responsible for overseeing the integration of mainstreaming topics in the developed response, such as (but not limited to) Protection, Gender and envirnmental standards.
Responsible for building and/or improving systems to upgrade the technical quality of the response
Random technical checks visits on material assistance, with multi-field visit on ACTED and partners areas,
Inspection on material, controlling contractors’ deliveries.

متطلبات الوظيفة

Qualifications & Skills:

Bachelor's degree in Civil Engineering, Architecture, structural Engineering or related field.
At least 7 years of relevant experience in programs from respectable NGOs or other humanitarian, non-profit organizations.
Minimum of 4 years emergency project/team management experience.
Track record in Project Cycle Management (PCM), in particular reporting and budget oversight.
Ability to write reports and follow-up execution of projects’ activities.
Excellent knowledge of West Bank villages and ability of movement in the field. Condidates with the same familiarity with East Jerusalem area are highly preferred.
Very strong negotiation, problem solving and analytical skills
Very storng adaptation and flexibility skills and aptitude, to cope with the emergency nature of the project. Very strong organizational and time management skills.
Very strong communication and interpersonal skills and aptitudes, being able to deal with several internal and external people.
Very strong capacity to work under pressure and stress, dealing with tight deadlines, unexpected, workplan changes and unsecure field environment
Fluency in English and Arabic.
Excellent computer skills including GIS software, AutoCad (2D & 3D), ArcGIS, Photoshop , Microsoft Office, especially Microsoft Word, Microsoft Excel. Ability to create professional documents to be presented externally.
Driver’s licence is necessary.

تفاصيل الوظيفة

المسمى الوظيفي Project Manager

آخر موعد للتقديم 31 - Dec - 2021

المكان رام الله والبيرة

نوع الوظيفة دوام كامل

المستوى المهني إدارة

الراتب N/A

الدرجة العلمية البكالوريوس

الخبرة 7 سنوات

التصنيف الهندسة

آلية التقديم

Interested candidates are invited to send a cover letter, CV, and three references (in English) no later than 31st December, 2021 to: [email protected] indicating the position (Project Manager) in the subject line. Only shortlisted candidates will be contacted for an interview.