Purchasing Clerk

MSF Spain is looking for a Purchasing Clerk in Gaza to help us carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods

We expect you to share our humanitarian values to offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs.

جميع الحقوق محفوظة لموقع جوبس.

Accountabilities

•             Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.

•             At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.

•             Placing purchase orders to pre-selected suppliers with whom prices have been agreed.

•             Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.

•             Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the "item-supplier" data: price, address, items available….

•             Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made

•             Assisting in reception control process with the storekeeper and supply activity supervisor

MSF Section/Context Specific Accountabilities

·        Coordinate daily purchases with the Supply Activity Officer.

·        Manage advance payments, including opening, follow-up, and closing of advances.

·        Collect and verify invoices from suppliers, ensuring they include the date, name, signature, and stamp.

·        Maintain and monitor stock and inventory levels.

·        Collaborate with the Supply Activity Officer to anticipate and prevent stock shortages.

·        Prioritize tasks effectively.

·        Demonstrate strong negotiation skills.

·        Perform reception control of international shipments.

·        Possess a thorough understanding of the local market.

·        Have comprehensive knowledge of supplier locations within the Gaza Strip.

Requirements

Education

Essential, secondary education; commerce related studies desirable

Experience

At least two years in supply chain related jobs

Languages                      

Essential, Arabic and English

Competencies

•             Results and Quality Orientation L1

•             Teamwork and Cooperation L1

•             Behavioural Flexibility L1

•             Commitment to MSF Principles L1

•             Service Orientation L1

•             Stress Management. L2

We require all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. Failure of submitting this letter would make the application invalid and the application would not be considered.

All documents of application must be in English.

Please submit your CV and a cover letter including aforementioned instructions in English 

forms.gle/iN3uyTeUdrQY2mKh8 

The deadline for application is 23/05/2024.

Only short-listed candidates will be contacted for technical test and interview.

All the steps of the recruitment will be done in ENGLISH.

In order to submit your application via Google Forms, you shall have a GMAIL account. If you do not have one, you shall create a GMAIL Account.