Receptionist

 Qatar Charity (QC) is an international non-government organization that has been operating in Palestine since 1996. QC works in the fields of sustainable development, fighting poverty, and providing humanitarian relief in cases of emergency, regardless of color, gender, religion, race or nationality.
QC is committed to the values and principles and fundamental standards of humanity derived from Islam and are compatible with all international humanitarian norms.

QC focuses its work on four strategic areas: the family, women and children, education and culture, Income-generating projects and relief in emergency situations.

Job Opportunity: Receptionist
Location: Ramallah Office
Duration and Starting Date: Annual renewable contract, starting by June 2010.

Main Tasks and Responsibilities:

Answers incoming telephone calls and give information to callers, take messages, or transfer calls to appropriate individuals;
Types and sends of letters on request or when needed by Country Director; 
Organises and maintains paper and electronic files, folders, archives, books and any kind of documentation;
Greets, announces visitors and schedule appointments;
Follow up maintenance and/or reparation of office equipment;
Organises and update on a regular basis telephone book and an emergency contact list, making it available in a visible place in the office;
Follow up on the office boy to keep the office clean;
Manages appropriately and daily the petty cash box, accepts or reject expense receipts, collect, classify and record all petty cash expense receipts, update cash book, prepare monthly accountancy report and follow up phone calls reimbursement;
Prepares the expenses forecast based on office needs and send it timely to office accountant and manage the office expenses under supervision of office accountant;
Manages attendance and leaves control of QC staff members (fill & follow-up attendance and leave sheet and update monthly to Country Director);
Writes internal monthly reports related to administrative, expenses follow-up charts of fuel, communication, stationary and running costs and follow up security issues and report incidents for Country Director;
Participate in weekly office coordination meetings and translation work if needed;
Arrange travel schedule, accommodation and other requirements needed for Country Director, QC Palestine staff  and QC visitors travelling from QC head office to QC office in Palestine and elsewhere;
Those duties that is inherent to the position and requested according to QC needs and context.   

Qualifications needed for this position:

This position requires demonstrated experience and skill in administrative & communication support, basic office management, excellent verbal and written communication skills in both Arabic and English, ability to multitask and prioritize work efficiently. The position requires a person who is adaptable and able to work under difficult or stressful conditions.  Credentials and relevant experience required for the position are as follows:
-Diploma or BA University degree or any related field, with minor in administrative is    preferable;
-Excellent organizational skills; accurate and detailed worker;
-Understanding of and experience with office administration and management
-Good written and verbal English language skills, and ability to prepare written reports in English for management;
-Arabic fluency essential;
-Ability to work simultaneously on multiple tasks;
-Willingness and ability to work effectively with a wide variety of people;
-Ability to work as a part of a team and coordinate with project personnel;
-Ability to work with people from different backgrounds and nationalities;
-Experience working with NGO with a relative position;
-Solid in-personal skills and ability to greet office visitors and VIPs;
-Good skills in translation Arabic versus English and vice versa;
-Possess or acquire a good understanding of local and national political and security issues

Interested candidates are requested to submit their CV with a cover letter in English by e-mail, indicating the job opportunity in the Subject line, to [email protected] and [email protected]

The deadline for submission is Sunday May 23, 2010. QC will only contact short-listed candidates with a complete job application (CV and Cover Letter).
 

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