Secretary

SECRETARY for the PCS 

Starting at September 1, 2012

2 year contract, renewable

Job description / tasks:
Receive, direct and relay all telephone calls, fax messages and [email protected] mails.
Answer public enquiries (shows, rent of hall, subscription of students, ..)
Receiving, registering and replying to all request to the school (shows / workshops / interviews / .. )
Receive public and direct them to relevant staff members   
Collect and disburse funds from the petty cash, and keep records of collections and disbursements in direct follow up with the Financial Officer
Follow-up on the transportation book for the trainers
Photocopying / scanning / printing different documents in support of other staff members
Distributing, filing and archiving publications (year reports / posters / flyers / invitations ... )
Maintain an adequate inventory of office supplies / stationary (following up needs / make orders / ... )
Arrange meetings and travel reservations (flight tickets, accommodation for staff or visitors,..)
Preparing and distributing papers and documents for meetings and prepare meeting rooms
Take minutes of meetings
Mail newsletters, promotional material, and other information.
Draft official letters, announcements to public, invitations, presentation documents, a.o .. 
Develop and maintain schedules and event calendars.
Following up on all filing systems: mailing lists, contact lists, donor lists, media contact lists, external requests, media on the PCS,…    
Follow up building maintenance
Keep track of residence use, receive payments residence use
Register all presences / absences / leaves of staff (sick leaves / vacations..)

Follow up on student administration:
-Distribute subscription and scholarship applications upon request
-Registration of all students / keep files of all students
-Receive registration and fees payments
-Keep all admin files of students; presence / absence ./ sick leaves  /
-Communicate calendars, policies, events, … of the school to students/ parents  
-Keep all insurance files of students

 
PROFILE
-Adhere to the vision, mission and values of the Palestinian Circus School
-Perfect knowledge of Arabic (written and spoken)
-Good knowledge of English written and spoken (any extra language will be a plus)
-Minimum 2 full years of professional experience in the non-profit sector (NGOs, associations, Cultural organizations, schools,...)


Send your Curriculum Vitae (in English) and TWO Motivation Letters (one in English and another one in Arabic) before June 23 to [email protected]. Applications that are not complete or that arrive after June 23 are not given any follow-up.   

جميع الحقوق محفوظة لموقع جوبس.