Secretary for National Team

الوصف الوظيفي

Job Announcement for Secretary for National Team

PROJECT BACKGROUND

“Technical Assistance in Solid Waste Management in Palestine” is the techcnical cooperation project organized by Japan International Cooperation Agency (JICA) for supporting capacity development of Ministry of Local Government (MoLG) and relevant authority in solid waste management policies, standards, guidelines and plans which will be applied across Joint Service Councils (JSCs) in the West Bank and all over Palestine.

As a part of project activities, National Team for Solid Waste Management is organized to prepare the National Strategy for Solid Waste Management 2016-2020. Preparation of the strategy and following up of its implementation are the main tasks of the National Team. National Team assigned Technical Committee for handling the technical part of the activities.

JOB TITLE
Secretary for the National Team and for Project for Technical Assistance in Solid Waste Management in Palestine

JOB SUMMARY
Secretary for the National Team is required on work for smooth implementation of the Project under the supervision of the Chief Advisor, Project Director (Project Manager) or designated person by the Chief Advisor.

REPORTING
Secretary for the National Team has to prepare monthly report of his/her activities with given format and submit it to the Chief Advisor, Project Director (Project Manager) at the end of the month.

RESPONSIBILITY

-Support to coordinate among the members of National Team for Solid Waste Management (NT) and support for organizing secretariat for NT.
-Support to coordinate meetings and support to prepare the Agendas regarding NT activities.
-English-Arabic interpretation for Japanese participant(s) during the meeting of NT
-Prepare draft minutes of Meetings and documentation regarding NT including English-Arabic translation
-Support to strengthen and promote communication among NT members and partners for the benefit of the Project
-Create a documentation file for NT and keep at Project office
-Maintain project office working environment such as procurement of items, preparation of documents.
-Conduct necessary arrangements for logistics such as appointment, vehicle scheduling, driver management
-Assist accounting work of the Project
-Other tasks requested by Chief Advisor, Project Director (Project Manager) of the Project or designated person by the Chief Advisor.

DURING ABSENCE OF JAPANESE EXPERT
Hold regular meetings with Japanese Experts and report activities (through TV meetings and e-mail)

LEVEL OF EFFORT AND CONTRACT DURATION
The level of effort required under this assignment is 5 working days per week, 7 hours per day, over time and holiday work may be required. The expected duration of the assignment is one year renewable according to the business needs and applied Palestinian Labor Law.

QUALIFICATIONS

Secretary for National Team must have the following qualifications as minimum:

-Bachelor degree in public administration, Executive Secretary Certificate or suitable equivalency;
-Two year of experience as coordinator or secretary;
-Good computer skills specially using excel, word and power point;
-Fluent in communication, reading and writing in English and Arabic
-Good communication skills
-Good skills in reporting

Submission of applications

Interested candidates are invited to send CV including three references (in English, maximum 3 pages) with cover letter (in English) to