Senior Executive Assistant

الوصف الوظيفي

Optimum Solutions Company is a Healthcare and financial consulting company. OPTS is looking for experienced professional to be based in its Ramallah Office for the following position:

Senior Executive Assistant

This position is responsible for providing high quality, timely and professional administrative support to the Optimum Solutions Company, and reports to the General Manager. The primary responsibilities of the Administrative Assistant include maintaining an office information management system; answering, forwarding and handling all external and internal communications; greeting and direction of office visitors; processing of travel and security documents; handling, copying and distribution of documents; and providing logistical support for special events, staff meetings and workshops

متطلبات الوظيفة

Applicants should have at a minimum, a Bachelor Degree in business administration or related field; 3 years of related experience with international organizations is a must; high proficiency in computer programs (Word, Excel, Outlook); with excellent written and verbal communication skills in Arabic and English (Having a medical background is preferred):

Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Experience in writing proposals
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Strong communication skills.
Excellent organizational and interpersonal skills.
Flexibility and ability to work under pressure.
Ability to interact effectively with various organizations within the company
Excellent knowledge in Word, Excel, PowerPoint and Internet.
Follow up the data entry for collected data.
Proficiency in data analysis and reporting.
Ensure field work complies with project working plan and timeframe.
Propose solutions and improvements relating to project progress.
Assist in preparing and updating beneficiary files for each business category.
Fluency in reading, writing and speaking Arabic and English.