Senior Procurement Officer

Location: Ramallah, Palestine

Position Status: Full-time, Regular

Salary Level: 5A- 108,660 ILS Gross/Annually

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Mercy Corps

Mercy Corps is a non-profit, non-governmental international humanitarian and development organization, registered in the United States, the UK, and the Netherlands with offices in more than 40 countries around the world. Mercy Corps has worked in Palestine since 1986 and currently operates across Gaza, the West Bank, and East Jerusalem. The organization works to empower Palestinians meet their basic needs and overcome the negative effects of the blockade, occupation, and internal political divisions, while becoming more economically self-sufficient and civically engaged to live with greater dignity and create a brighter future.

Mercy Corps is expanding our presence in the West Bank, initially with USAID funding under the Positive Youth Engagement (PYE) Program and potentially with other activities.

Operations Department provides key support to the entire country program in procurement, asset management, warehouse management, fleet management and facilities & office management for successful program implementation. 

GENERAL POSITION SUMMARY:

The position is responsible for administering all operations aspects for Mercy Corps’ West Bank activities and will work under the supervision and guidance of the Jerusalem and West Bank Procurement Manager, based in Ramallah. Working closely with Mercy Corps West Bank/Jerusalem Program and Finance Departments, the position is instrumental in supporting and facilitating program activities through his/her services. The Senior Operations Officer must have a full understanding of MC Operations & Administration policies, formats, and procedures. The position will manage the commodity pipeline and coordinate with MC partners, contractors and donors as required.

ESSENTIAL JOB FUNCTIONS:

SAFEGUARDING RESPONSIBILITIES

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

TECHNICAL RESPONSIBILITIES:

• Responsible for the oversight of all procurement activities for the assigned project
• Manages procurement process for a threshold of $5000 and above
• Responsible for analyzing PR from $5000.00 and above
• Responsible for preparing and reviewing RFP/RFQ in line with PR for thresholds of 25000 and above
• Responsible for chairing grading invitations
• Prepares bid selection matrix
• Prepares a tender summary for review and approval
• Draft procurement contract/PO for review and approval
• Ensures procurement file is reviewed for documentation according to the checklist and quality content of supporting documents
• Oversees procurement tracker and vendor experience notes
• Responsible for the uploads of all contracts/PO's to the subawards report
• Participates in assigned project regular meeting to discussed procurement plan and anticipated procurement planning.
• Leads new recruit procurement orientation
• Stay up to date on all relevant MC policies, procedures, manuals, and Guidelines to ensure compliance
• Supports procurement initiatives
• Enforce proper use of procurement ceilings and approval procedures

Team Management

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Provide team members with information, tools, and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
• Work collaboratively with Procurement Officer in Ramallah office to ensure that program procurement activities are achieved smoothly.

Other

• Stay up to date on all relevant MC policies, procedures, manuals, and guides to ensure MC is fully compliant in the WB.
• The Senior Procurement Officer will always conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Supervisory Responsibility

   NA

Accountability

Reports Directly To: Procurement Manager

جميع الحقوق محفوظة لموقع جوبس.

Minimum Qualification & Transferable Skills

• Relevant university degree or equivalent.
• 5-7 years of experience in Procurement
• Effective verbal and written communication, organizational skills 
• High computer skills in MS Office programs, especially in MS Excel.
• Ability to interact effectively with international and national personnel.
• A clear understanding of procurement ethics and donor compliance is essential.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.
• Working experience with humanitarian organizations is beneficial.

Success Factors

The successful Senior Procurement Officer will coordinate procurement, logistics, security, and safety tasks while demonstrating excellent stewardship of donor funds and compliance with Mercy Corps rules and regulations. They will maintain strong cooperative relationships with other departments and interact effectively with international and national personnel while demonstrating the ability to multi-task, meet deadlines and process information in support of changing program activities. The most successful Mercy Corps staff members have a solid commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).

Interested candidates are encouraged to apply online HERE no later than 12:00 on Thursday,23 Jan 2025.  Only short-listed candidates will be contacted.