Senior Programme Assistant

·         Undertake negotiations for and prepare project documents with government ministries and other participating agencies;

·         Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project;

·         Assess project performance including utilization of resources and achievement of planned targets;

·         Monitor the receipt of necessary shipping, freight or other documents and notify the appropriate WFP officer of non-receipt;

·         Monitor the processing time for settling freight forwarders accounts;

·         Issue letters of guarantee and no-charge invoices as instructed;

·         Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;

·         Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement;

·         Assist in compiling monthly statistics on food aid and commercial food shipments to the country;

·         Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;

·         Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;

·         Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;

·         Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;

·         Provide guidance, on-the-job training and assistance to support staff;

·         Evaluate, develop, recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;

 Only short-listed candidates meeting the required qualifications will be contacted.