Specialist Assistant (Finance) 

Specialist Assistant (Finance) - (2408292)

DESCRIPTION OF DUTIES

The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office. Administration● Receive visitors and telephone calls with tact and discretion, prioritizing according to the importance and/or urgency, and provide background information redirecting as appropriate.● Prepare reports and documentation for signature or clearance by relevant authority, checking for correct grammar, accuracy, and adherence to WHO communication standards.● Assist in the preparation of technical presentations, reports and articles including formatting, editing, and compiling background information.● Maintain a record of incoming queries/correspondence, determine priority, bring to the attention of the responsible staff member and follow up on action and response.● Proofread and quality assure the standard of outgoing correspondence for action/signature by the supervisor. ● Establish and maintain electronic files and controlled reference materials.● Provide administrative and operational support for in-person and virtual meetings, seminar sand workshops including the preparation of correspondence and documentation as needed.● Make travel and hotel arrangements including processing of travel authorizations/claims for staff as required. Human resources● Support with the timely appointment/renewal of contracts, initiating requests for temporary and fixed-term staff in the human resources action plan. Procurement● Initiate contracts and requisitions for goods on the enterprise resource planning system, monitor and record receipt of deliverables and initiate and monitor payments as needed.● Liaise with staff, contractors and service providers to address any outstanding issues. Finance● Assist with monitoring and progress review of projects and tasks in the enterprise resource planning work plan.● Maintain and update staff on project and task budget ceilings, award budgets, expenditures, and funds available as required. ● Monitor income and expenditures for planning purposes. ● Promptly follow-up on financial, budgetary and any outstanding financial issues concerning the team/department, including ensuring timely processing of committal documents.● Prepare elements of periodic financial and technical progress reports as required.

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REQUIRED QUALIFICATIONS

Education

Essential: Certificate of completion of secondary or high school. Certification in accounting and or office administration
Desirable: BA in Business administration, Finance, or relevant field

Experience

Essential: Minimum of five years of work experience relevant to the position (in the administrative field, including in large public sector organizations).
Desirable: ● Administrative experience in an international organization● Knowledge of WHO administrative procedures and practice

Skills

● Organizational procedures relating to the position, and their consistent application to work tasks.● Basic financial/accounting knowledge● Excellent oral and written communication, including for routine and non-routine correspondence, and reports. ● Ability to maintain effective client relationships and proactivity in servicing clients.● Ability to organize protocol arrangements in accordance with established standards.● Ability to administer official calendar, arrange meetings, schedules, itineraries.● Ability to undertake simple research and organize information for the preparation of reports and briefings

Interested and qualified candidates can apply online through Apply Now-button below